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Cedar Run Community Church · Church · Lancaster, PA

Pastor James Whitfield's church office at Cedar Run Community Church, a 350-member congregation in Lancaster, uses this to schedule Sunday volunteers, keep small groups full and welcome every first-time visitor with a call and a coffee within the week.

NonprofitTeam and HRForms6 tables · 5 views · 2 forms · 1 booking page · 1 dashboard · 1 digest · 1 notification · 1 stage rule set · 1 agent
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Sunday board

Serving schedule
Scheduled9
Sound board, 9:00 — GlenTech boothGlen Boyd
Coffee table, 11:00 — DougHospitalityDoug Hartsell
Midweek coffee table, 6:30 pm — ThandiHospitalityThandi Mbeki
Front door greeter, 9:00 — BethGreetingBeth Kraemer
Nursery, 9:00 — ThandiKids ministryThandi Mbeki
4 more
Confirmed4
Front door greeter, 9:00 — JoyGreetingJoy Okonjo
Usher, 9:00 — MarcusUshersMarcus Ellison
Nursery, 9:00 — ReneeKids ministryRenee Shaw
Worship vocals, 11:00 — JoyWorship teamJoy Okonjo
Needs sub4
Pre-K room, 11:00 — LanKids ministryLan Nguyen
Lyrics slides, 11:00 — ErikTech boothErik Lindqvist
Usher, 11:00 — DougUshersDoug Hartsell
Pre-K room, 11:00 — BethKids ministryBeth Kraemer
Served9
Front door greeter, 9:00 — FunmiGreetingFunmi Adebayo
Usher, 9:00 — DougUshersDoug Hartsell
Nursery, 9:00 — LanKids ministryLan Nguyen
Sound board, 9:00 — MarcusTech boothMarcus Ellison
Worship vocals, 11:00 — PilarWorship teamPilar Ortega
4 more

Tables

Serving schedule

26 sample rows · 7 columns

Every Sunday role that needs a volunteer: who is on, when to arrive and whether they have confirmed.

RoleMinistryVolunteerArrive byStatusTeam lead
Midweek greeter, 6:30 pm — GlenGreetingGlen BoydOct 7, 10:15 PMServedJames Whitfield
Sound board, 9:00 — MarcusTech boothMarcus EllisonOct 11, 12:15 PMServedJames Whitfield
Front door greeter, 9:00 — FunmiGreetingFunmi AdebayoOct 11, 12:40 PMServedJames Whitfield
Usher, 9:00 — DougUshersDoug HartsellOct 11, 12:45 PMServedJames Whitfield
Nursery, 9:00 — LanKids ministryLan NguyenOct 11, 12:45 PMServedMaria Castellano
Worship vocals, 11:00 — PilarWorship teamPilar OrtegaOct 11, 2:15 PMServedNate Amesbury
Lyrics slides, 11:00 — MarcusTech boothMarcus EllisonOct 11, 2:15 PMServedNate Amesbury
Coffee table, 11:00 — JoyHospitalityJoy OkonjoOct 11, 2:30 PMServedMaria Castellano
Pre-K room, 11:00 — ReneeKids ministryRenee ShawOct 11, 2:45 PMServedMaria Castellano
Sound board, 9:00 — GlenTech boothGlen BoydOct 18, 12:15 PMScheduledJames Whitfield
Front door greeter, 9:00 — JoyGreetingJoy OkonjoOct 18, 12:40 PMConfirmedJames Whitfield
Usher, 9:00 — MarcusUshersMarcus EllisonOct 18, 12:45 PMConfirmedJames Whitfield

14 more rows

Volunteers

12 sample rows · 6 columns

The people who serve on Sundays, the teams they serve on and where their child-safety clearance stands.

NameEmailMobileServes onChild-safety clearanceClearance renews
Funmi Adebayofunmi.adebayo@riverbendinbox.com(717) 555-0111GreetingHospitalityClearedDec 18, 2027
Doug Hartselldoug.hartsell@riverbendinbox.com(717) 555-0112UshersClearedJun 18, 2028
Lan Nguyenlan.nguyen@susqmail.net(717) 555-0113Kids ministryClearedJun 18, 2027
Beth Kraemerbkraemer@susqmail.net(717) 555-0114Kids ministryGreetingPendingNov 18, 2026
Marcus Ellisonm.ellison@riverbendinbox.com(717) 555-0115Tech boothNot requiredOct 18, 2028
Pilar Ortegapilar.ortega@susqmail.net(717) 555-0116Worship teamClearedSep 18, 2027
Glen Boydglenboyd@riverbendinbox.com(717) 555-0117UshersTech boothNot requiredOct 18, 2028
Renee Shawrenee.shaw@susqmail.net(717) 555-0118Kids ministryClearedMar 18, 2027
Caleb Yodercaleb.yoder@riverbendinbox.com(717) 555-0119Worship teamNot requiredOct 18, 2028
Joy Okonjojoy.okonjo@susqmail.net(717) 555-0120HospitalityGreetingWorship teamClearedFeb 18, 2028
Erik Lindqvisterik.lindqvist@riverbendinbox.com(717) 555-0121Tech boothClearedJul 18, 2027
Thandi Mbekithandi.mbeki@susqmail.net(717) 555-0122Kids ministryPendingNov 18, 2026

Visitors

8 sample rows · 8 columns

First-time guests from the connection card or a coffee booking, and how far the welcome team has followed up.

NameEmailPhoneFirst SundayHow they heardInterested inFollow-up
Ana and Rob Delgadoana.delgado@susqmail.net(717) 555-0141Oct 11, 2026Friend or familySmall groupsKids ministryBooked
Kendra Pruittkpruitt@riverbendinbox.com(717) 555-0142Oct 11, 2026Drove byMembership classCancelled
Tobi Amaritobi.amari@susqmail.net(717) 555-0143Oct 11, 2026Online searchServingNew
Gwen Hollistergwen.hollister@riverbendinbox.com(717) 555-0144Oct 4, 2026Friend or familySmall groupsBooked
Raj and Priya Banerjeeraj.banerjee@susqmail.net(717) 555-0145Oct 4, 2026Community eventKids ministryCalled
Luc Fontaineluc.fontaine@riverbendinbox.com(717) 555-0146Sep 27, 2026Online searchSmall groupsServingConnected
Denise McCraydenise.mccray@susqmail.net(717) 555-0147Sep 27, 2026Friend or familyMembership classBooked
Ken Tanakaken.tanaka@riverbendinbox.com(717) 555-0148Sep 20, 2026Drove byServingConnected

Small groups

5 sample rows · 6 columns

The weeknight groups that meet in homes, who leads each one and how much room is left.

GroupLeaderMeets onAreaCapacityEnrolled
Mill Creek young familiesRenee ShawTuesdayMill Creek128
Eastside men's breakfastDoug HartsellSaturdayEast Lampeter1511
Riverview women's studyFunmi AdebayoWednesdayRiverview1212
College and twentiesCaleb YoderThursdayDowntown209
GriefShare circleJoy OkonjoMondayChurch library106

Coffee with the pastor

6 sample rows · 6 columns

Each half hour a guest books with Pastor James over coffee, and how it went.

GuestVisitor cardCoffee timePhoneStatus
Ana and Rob DelgadoAna and Rob DelgadoOct 20, 2:00 PM(717) 555-0141Booked
Gwen HollisterGwen HollisterOct 21, 5:00 PM(717) 555-0144Booked
Denise McCrayDenise McCrayOct 22, 1:00 PM(717) 555-0147Booked

Also included

  • Sunday boardStage rules
  • New guestNotificationTells the welcome team the moment a connection card comes in.
  • Pastor's coffee listDigest

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