AI Matrx Logo

Kids' activities

Vasquez-Hale Household · Kids' activities · Tacoma, WA

Ottilie Vasquez-Hale keeps a Tacoma family with three kids organized, and she uses this to keep her helpers' shifts, private files, certificates and onboarding in one place while deciding who may see what.

Personal and familyTeam and HRGoverned columns7 tables · 10 views · 1 form · 1 digest · 1 checklist · 1 notification · 1 stage rule set · 1 agent
Use this template

Week at a glance

Shifts
October 2026
Sun
Mon
Tue
Wed
Thu
Fri
Sat
1SH-26-103
2SH-26-104
3SH-26-105
4SH-26-106
5SH-26-107
6SH-26-108
7SH-26-109
8SH-26-110
9SH-26-111
10SH-26-112
11SH-26-113
12SH-26-114
13SH-26-115
14SH-26-116
15SH-26-117
16SH-26-118
17SH-26-119
18
19SH-26-120SH-26-121
20SH-26-122
21SH-26-123
22SH-26-124
23SH-26-125
24SH-26-126
25
26SH-26-127
27SH-26-128
28SH-26-129
29
30SH-26-130
31

Tables

Shifts

30 sample rows · 9 columns

Every ride, pickup and sitting the helpers cover for the three kids, with what each one is paid.

ShiftHelperKidsActivityStartsShift payWhat happened
SH-26-101Marguerite Deltoro-BanksImara Vasquez-Hale, Basil Vasquez-HaleSchool pickupSep 29, 10:10 PM$28Home by 4:20, snack eaten, backpack by the door.
SH-26-102Evander Thackwell-SallowTobias Vasquez-HaleSoccer practice rideOct 1, 12:16 AM$27Practice ran long; dropped at the gate at 6:05.
SH-26-103Ignatius ThornquistImara Vasquez-HaleSwim lesson escortOct 1, 11:32 PM$28Imara swam two lengths without the board.
SH-26-104Rosalind TevershamTobias Vasquez-Hale, Imara Vasquez-Hale, Basil Vasquez-HaleEvening babysittingOct 3, 1:03 AM$77Bedtime at 8:30, no screens after dinner.
SH-26-105Perpetua Hlongwane-ReyesTobias Vasquez-HaleHomework helpOct 3, 11:04 PM$46Finished fractions worksheet, two problems left.
SH-26-106Marguerite Deltoro-BanksImara Vasquez-Hale, Basil Vasquez-HaleSchool pickupOct 4, 10:15 PM$25Home by 4:20, snack eaten, backpack by the door.
SH-26-107Dashiell Okonjo-LundBasil Vasquez-HaleOrthodontist runOct 5, 9:36 PM$42Braces tightened, soft food for two days.
SH-26-108Evander Thackwell-SallowTobias Vasquez-HaleSoccer practice rideOct 7, 12:12 AM$28Practice ran long; dropped at the gate at 6:05.
SH-26-109Lisbeth ArangurenImara Vasquez-HalePiano lesson escortOct 7, 10:43 PM$25Scales and the new piece, no tears.
SH-26-110Ignatius ThornquistImara Vasquez-HaleSwim lesson escortOct 8, 11:39 PM$36Imara swam two lengths without the board.
SH-26-111Rosalind TevershamTobias Vasquez-Hale, Imara Vasquez-Hale, Basil Vasquez-HaleEvening babysittingOct 10, 1:30 AM$72Bedtime at 8:30, no screens after dinner.
SH-26-112Perpetua Hlongwane-ReyesTobias Vasquez-HaleHomework helpOct 10, 11:01 PM$48Finished fractions worksheet, two problems left.

18 more rows

Kids

3 sample rows · 6 columns

The three children the helpers look after: school, health and the pickup word only family and cleared helpers know.

NameDate of birthSchoolGradeAllergies and medicinesPickup passphrase
Tobias Vasquez-HaleMay 19, 2012Cedar Ridge Middle School8th gradeTree nutsdragonfruit
Imara Vasquez-HaleFeb 8, 2015Harbor View Elementary5th gradePenicillinlantern
Basil Vasquez-HaleSep 30, 2018Harbor View Elementary2nd gradeNo known allergieskettle

Helper files

8 sample rows · 9 columns

What the family keeps privately on each helper: where they live, who to call, the background check and the hourly rate.

File numberHelperHome addressDate of birthEmergency contactEmergency phoneBackground check
HF-26-101Rosalind Teversham418 Larkmoor Court, Tacoma, WA 98406Mar 12, 1998Dunstan Teversham(253) 555-0151Clear
HF-26-102Dashiell Okonjo-Lund2290 Thistlewick Ave, Tacoma, WA 98403Nov 2, 1991Folasade Okonjo(253) 555-0152Clear
HF-26-103Perpetua Hlongwane-Reyes77 Quillon Row, Tacoma, WA 98405Jul 27, 1989Mandla Hlongwane(253) 555-0153Clear
HF-26-104Ignatius Thornquist1304 Marrowby Lane, Tacoma, WA 98402Jan 15, 2001Brigid Thornquist(253) 555-0154Clear
HF-26-105Marguerite Deltoro-Banks865 Wendlebury Place, Tacoma, WA 98407Sep 9, 1984Rafael Deltoro(253) 555-0155Clear
HF-26-106Evander Thackwell-Sallow1519 Ashgrove Terrace, Tacoma, WA 98404Apr 21, 1993Odalys Thackwell(253) 555-0156Clear
HF-26-107Lisbeth Aranguren603 Fenwick Close, Tacoma, WA 98406Dec 5, 2000Aurelio Aranguren(253) 555-0157Review
HF-26-108Cosmo Villanueva-Adeyemi3120 Brackenfield Dr, Tacoma, WA 98409Jun 30, 1996Imelda Villanueva(253) 555-0158Pending

Certificate kinds

5 sample rows · 5 columns

The certificates a helper may need and how many months each one lasts.

CertificateCodeMonths validCertificates held
Child CPRKD-10124CE-26-201, CE-26-204, CE-26-205, CE-26-207, CE-26-209, CE-26-213, CE-26-214
Pediatric first aidKD-10224CE-26-202, CE-26-210, CE-26-215
Defensive drivingKD-10336CE-26-203, CE-26-211
Lifeguard rescueKD-10424CE-26-206
Safe sport for coachesKD-10512CE-26-208, CE-26-212, CE-26-216

Helper certificates

16 sample rows · 7 columns

Every certificate a helper holds, with the day it runs out.

Certificate numberHelperKindIssuedRuns outStanding
CE-26-212Evander Thackwell-SallowSafe sport for coachesSep 3, 2025Sep 3, 2026Expired
CE-26-209Marguerite Deltoro-BanksChild CPRSep 18, 2024Sep 18, 2026Expired
CE-26-208Ignatius ThornquistSafe sport for coachesNov 12, 2025Nov 12, 2026Renewal due
CE-26-204Dashiell Okonjo-LundChild CPRNov 17, 2024Nov 17, 2026Renewal due
CE-26-206Ignatius ThornquistLifeguard rescueJan 6, 2025Jan 6, 2027Current
CE-26-207Ignatius ThornquistChild CPRFeb 25, 2025Feb 25, 2027Current
CE-26-205Perpetua Hlongwane-ReyesChild CPRJun 5, 2025Jun 5, 2027Current
CE-26-216Rosalind TevershamSafe sport for coachesJun 20, 2026Jun 20, 2027Current
CE-26-201Rosalind TevershamChild CPRSep 3, 2025Sep 3, 2027Current
CE-26-203Dashiell Okonjo-LundDefensive drivingNov 17, 2024Nov 17, 2027Current
CE-26-202Rosalind TevershamPediatric first aidDec 22, 2025Dec 22, 2027Current
CE-26-213Lisbeth ArangurenChild CPRJan 11, 2026Jan 11, 2028Current

4 more rows

Helper onboarding

8 sample rows · 7 columns

How each new helper moves from invitation to being cleared to look after the kids alone.

Onboarding numberHelperInvitedTrial shift onCleared onStage
ON-26-301Rosalind TevershamOct 14, 2023Oct 24, 2023Oct 29, 2023Cleared
ON-26-302Dashiell Okonjo-LundOct 8, 2024Oct 18, 2024Oct 26, 2024Cleared
ON-26-303Perpetua Hlongwane-ReyesApr 6, 2025Apr 14, 2025Apr 18, 2025Cleared
ON-26-304Ignatius ThornquistAug 14, 2025Aug 22, 2025Aug 26, 2025Cleared
ON-26-305Marguerite Deltoro-BanksSep 29, 2022Oct 9, 2022Oct 14, 2022Cleared
ON-26-306Evander Thackwell-SallowOct 3, 2025Oct 11, 2025Oct 14, 2025Cleared
ON-26-307Lisbeth ArangurenSep 24, 2026Oct 12, 2026—Trial shift
ON-26-308Cosmo Villanueva-AdeyemiOct 4, 2026——References

Also included

  • New helper stepsChecklist
  • Onboarding boardStage rules
  • Certificate running outNotificationGives Ottilie thirty days of warning before any helper's certificate lapses.
  • Monday certificate renewalsDigest

Related templates