AI Matrx Logo

Catering company

Upperbrook Harbor Catering · Catering company · Portland, ME

Yara Maddox is the catering manager at Upperbrook Harbor Catering, a full-service caterer in Portland, and she uses this to keep the crew's shifts, food-safety cards and onboarding in one place, with a team page each person can open for their own schedule and time off.

Food and hospitalityTeam and HRClient portals5 tables · 7 views · 1 form · 1 dimension set · 1 portal · 1 digest · 1 notification · 1 stage rule set · 1 agent
Use this template

Shift calendar

Shifts
October 2026
Sun
Mon
Tue
Wed
Thu
Fri
Sat
1UH-305UH-306+2
2
3
4UH-309UH-310+2
5
6
7
8
9UH-313UH-314+2
10
11
12UH-317UH-318+2
13
14
15UH-321UH-322+2
16
17
18
19
20UH-325UH-326+2
21
22
23UH-329UH-330+2
24
25
26
27UH-333UH-334+2
28
29
30UH-337UH-338+2
31

Tables

Shifts

48 sample rows · 8 columns

Every shift a person works at an event: which event, what position, when it starts and how many paid hours.

ShiftEventTeam memberPosition that dayStartsPaid hoursStatus
UH-301Fennimore wedding receptionFitzgerald Oyelowo-BrandtLead cookSep 27, 2:00 PM6Worked
UH-302Fennimore wedding receptionPilar Quennell-AbaraLine cookSep 27, 4:00 PM5Worked
UH-303Fennimore wedding receptionOttoline Brightwell-NairServerSep 27, 4:00 PM9Worked
UH-304Fennimore wedding receptionRavindra Stonehouse-TanSetup crewSep 27, 6:00 PM5Worked
UH-305Greywell Partners retirement dinnerFitzgerald Oyelowo-BrandtLead cookOct 1, 4:00 PM8Worked
UH-308Greywell Partners retirement dinnerDelphine Aldersgate-KimuraBartenderOct 1, 6:00 PM5Worked
UH-307Greywell Partners retirement dinnerNiall Fenwick-OkoyeServerOct 1, 7:30 PM8Worked
UH-306Greywell Partners retirement dinnerChiamaka Ferreira-HoltLine cookOct 1, 8:00 PM6Called out
UH-312St. Brannock School fall galaEmeka Torvald-SharpeDriverOct 4, 2:00 PM8Worked
UH-311St. Brannock School fall galaNiall Fenwick-OkoyeServerOct 4, 4:00 PM5Worked
UH-310St. Brannock School fall galaJasper Mkhize-CorriganServerOct 4, 7:30 PM5Worked
UH-309St. Brannock School fall galaFitzgerald Oyelowo-BrandtLead cookOct 4, 8:00 PM8Worked

36 more rows

Certifications

20 sample rows · 7 columns

The food-safety cards, permits and licenses each person holds, and the day each one runs out.

CertificationHolderKindCard or license numberIssuedRuns outStanding
CE-516Saffron Delacroix-ImaniCPR and first aidD4757267Sep 18, 2024Sep 3, 2026Expired
CE-514Emeka Torvald-SharpeCPR and first aidG7279914Aug 9, 2024Sep 28, 2026Expired
CE-511Delphine Aldersgate-KimuraAlcohol server permitB6638061Feb 11, 2024Nov 12, 2026Renewal due
CE-520Marguerite Kovalenko-DiazCPR and first aidC7117681Nov 17, 2024Nov 17, 2026Renewal due
CE-505Bastien Lindahl-MoreauFood handler cardH5302724Nov 23, 2023Nov 27, 2026Renewal due
CE-504Marguerite Kovalenko-DiazFood handler cardG7513551Jan 12, 2024Jan 16, 2027Current
CE-509Ottoline Brightwell-NairAlcohol server permitF9160162Jan 22, 2024Feb 15, 2027Current
CE-519Bastien Lindahl-MoreauCPR and first aidD2375158Feb 25, 2025Feb 20, 2027Current
CE-503Fitzgerald Oyelowo-BrandtFood handler cardH9961078May 1, 2024May 6, 2027Current
CE-501Yara MaddoxServSafe managerA3013137Sep 9, 2022Jul 10, 2027Current
CE-513Emeka Torvald-SharpeCommercial driver licenseG6377055Dec 18, 2022Aug 24, 2027Current
CE-508Ottoline Brightwell-NairFood handler cardF5637046Aug 9, 2024Nov 2, 2027Current

8 more rows

Time off requests

8 sample rows · 9 columns

Every ask for days away, with the dates, the hours and the manager's answer.

RequestTeam memberKindAsked onFirst day awayLast day awayHours away
TO-201Bastien Lindahl-MoreauVacationSep 18, 2026Oct 8, 2026Oct 9, 202616
TO-202Ottoline Brightwell-NairSick dayOct 4, 2026Oct 9, 2026Oct 9, 20268
TO-207Tomasz Wilkerson-AdairSick dayOct 17, 2026Oct 19, 2026Oct 19, 20268
TO-203Jasper Mkhize-CorriganFamily leaveSep 28, 2026Oct 21, 2026Oct 23, 202624
TO-205Delphine Aldersgate-KimuraTraining dayOct 15, 2026Oct 28, 2026Oct 28, 20268
TO-208Saffron Delacroix-ImaniVacationOct 7, 2026Oct 31, 2026Nov 1, 202616
TO-204Chiamaka Ferreira-HoltVacationOct 13, 2026Nov 6, 2026Nov 9, 202632
TO-206Emeka Torvald-SharpeVacationOct 9, 2026Nov 13, 2026Nov 17, 202640

Onboarding

4 sample rows · 6 columns

Each new hire's path from the accepted offer to a first solo shift.

OnboardingNew hireStageOffer acceptedShadow shift onActive since
OB-701Niall Fenwick-OkoyeActiveSep 18, 2026Oct 2, 2026Oct 8, 2026
OB-702Pilar Quennell-AbaraShadow shiftSep 26, 2026Oct 12, 2026—
OB-703Ravindra Stonehouse-TanFood safety courseOct 4, 2026——
OB-704Wilhelmina Pascoe-AdeyemiPaperwork inOct 13, 2026——

Also included

  • Your team pageClient portal
  • New hire stepsStage rules
  • Card running outNotificationWarns the manager thirty days ahead of a permit or card expiring.
  • Monday time off to answerDigest

Related templates