Video Production Studio
Video and film production companies
Clients, productions, shot lists, bookings and edit versions for a video company.
Use this templateVideo Production Studio
Every job on one board: clients, productions from brief to delivery, the shot list for each shoot, crew and gear bookings, and the cuts waiting on feedback. Check the Dashboard before each shoot day, tick shots off as they are captured and keep Cuts waiting on client honest.
Dashboard
Pre-production checklist
Shoot day runbook
Post-production and feedback rounds
Quoting a video job
Clients
The companies and organizations the studio makes video for.
| Client | Status | Sector | Contact email | Client since | Producer | Added |
|---|---|---|---|---|---|---|
| Sutter Valley Brewing | Active | marketing@suttervalleybrew.net | Dec 22, 2025 | Thea Barrington | — | |
| Capitol Row Realty | Active | media@capitolrowrealty.net | Jun 20, 2026 | Thea Barrington | — | |
| Delta Heritage Museum | Active | outreach@deltaheritage.net | Aug 19, 2026 | Thea Barrington | — | |
| Harvest Table Alliance | Past | comms@harvesttablealliance.net | Nov 17, 2024 | Ignatius Okonkwo-Hale | — | |
| Ironbark Machine Works | Active | brand@ironbarkmachine.net | Apr 1, 2026 | Thea Barrington | — | |
| Sierra Foothill Tours | Lead | hello@sierrafoothilltours.net | — | Ignatius Okonkwo-Hale | — |
Productions
Each video job from brief through delivery.
| Production | Phase | Format | Shoot day | Delivery due | Budget (USD) | Client |
|---|---|---|---|---|---|---|
| Sutter Valley autumn release film | Post | Oct 6, 2026 | Oct 28, 2026 | $18,000 | Sutter Valley Brewing | |
| Capitol Row listing tours, spring batch | Shoot | Oct 14, 2026 | Nov 1, 2026 | $9,500 | Capitol Row Realty | |
| Delta Heritage oral history series | Pre-production | Oct 27, 2026 | Dec 2, 2026 | $26,000 | Delta Heritage Museum | |
| Ironbark factory story | Post | Sep 18, 2026 | Oct 16, 2026 | $22,000 | Ironbark Machine Works | |
| Ironbark safety training cutdowns | Brief | Nov 12, 2026 | Dec 12, 2026 | $7,000 | Ironbark Machine Works | |
| Sutter Valley summer festival recap | Delivered | Aug 9, 2026 | Sep 8, 2026 | $8,500 | Sutter Valley Brewing | |
| Harvest Table fundraiser reel | Delivered | Sep 13, 2025 | Oct 3, 2025 | $4,200 | Harvest Table Alliance |
Shot list
Every planned shot, ticked off on the shoot day.
| Shot | Status | Framing | Shoot day | Production | Added | Tick off |
|---|---|---|---|---|---|---|
| Barrel room dolly in | Captured | Oct 6, 2026 | Sutter Valley autumn release film | — | — | |
| Brewer pouring the first pint | Captured | Oct 6, 2026 | Sutter Valley autumn release film | — | — | |
| Hands tying the label | Pickup needed | Oct 6, 2026 | Sutter Valley autumn release film | — | — | |
| Exterior at golden hour | Captured | Oct 5, 2026 | Sutter Valley autumn release film | — | — | |
| Front step of the first listing | Planned | Oct 14, 2026 | Capitol Row listing tours, spring batch | — | — | |
| Kitchen walk-through, left to right | Planned | Oct 14, 2026 | Capitol Row listing tours, spring batch | — | — | |
| Agent to camera greeting | Planned | Oct 14, 2026 | Capitol Row listing tours, spring batch | — | — | |
| Curator at the archive shelves | Planned | Oct 27, 2026 | Delta Heritage oral history series | — | — |
Bookings
Crew, gear, locations and talent booked for each production.
| Booking | Status | Kind | Rate (USD) | Date | Supplier | Production |
|---|---|---|---|---|---|---|
| Second camera operator, two days | Confirmed | $1,400 | Oct 14, 2026 | Aldana Freelance | Capitol Row listing tours, spring batch | |
| Cinema lens kit rental | Confirmed | $650 | Oct 14, 2026 | Lensworks Rentals | Capitol Row listing tours, spring batch | |
| Listing homes access | Requested | $0 | Oct 14, 2026 | Capitol Row Realty | Capitol Row listing tours, spring batch | |
| Museum archive room | Confirmed | $300 | Oct 27, 2026 | Delta Heritage Museum | Delta Heritage oral history series | |
| Sound recordist | Requested | $700 | Oct 27, 2026 | Marlow Audio | Delta Heritage oral history series | |
| Drone operator | Wrapped | $600 | Oct 5, 2026 | Skyhook Aerial | Sutter Valley autumn release film | |
| Colorist, three days | Confirmed | $1,800 | Oct 22, 2026 | Fenwick Color | Sutter Valley autumn release film | |
| Foundry shoot permit and safety lead | Wrapped | $450 | Sep 18, 2026 | Ironbark Machine Works | Ironbark factory story |
Cuts
Each edit version sent to the client, with its review status.
| Cut | Status | Version | Sent to client | Feedback due | Production | Added |
|---|---|---|---|---|---|---|
| Autumn release film, first assembly | Client review | 1 | Oct 16, 2026 | Oct 21, 2026 | Sutter Valley autumn release film | — |
| Factory story, version two | Revisions | 2 | Oct 12, 2026 | Oct 17, 2026 | Ironbark factory story | — |
| Factory story, version one | Delivered | 1 | Sep 28, 2026 | Oct 4, 2026 | Ironbark factory story | — |
| Festival recap, final | Delivered | 3 | Sep 3, 2026 | Sep 7, 2026 | Sutter Valley summer festival recap | — |
| Fundraiser reel, final | Delivered | 2 | Sep 23, 2025 | Sep 28, 2025 | Harvest Table fundraiser reel | — |
| Listing tour one, rough | Rough cut | 1 | — | Oct 27, 2026 | Capitol Row listing tours, spring batch | — |
| Autumn film social cutdowns | Rough cut | 1 | — | Oct 16, 2026 | Sutter Valley autumn release film | — |
What is shooting, editing and waiting on feedback.
| Production | Phase | Format | Shoot day | Delivery due | Budget (USD) | Client |
|---|---|---|---|---|---|---|
| Sutter Valley autumn release film | Post | Oct 6, 2026 | Oct 28, 2026 | $18,000 | Sutter Valley Brewing | |
| Capitol Row listing tours, spring batch | Shoot | Oct 14, 2026 | Nov 1, 2026 | $9,500 | Capitol Row Realty | |
| Delta Heritage oral history series | Pre-production | Oct 27, 2026 | Dec 2, 2026 | $26,000 | Delta Heritage Museum | |
| Ironbark factory story | Post | Sep 18, 2026 | Oct 16, 2026 | $22,000 | Ironbark Machine Works | |
| Ironbark safety training cutdowns | Brief | Nov 12, 2026 | Dec 12, 2026 | $7,000 | Ironbark Machine Works | |
| Sutter Valley summer festival recap | Delivered | Aug 9, 2026 | Sep 8, 2026 | $8,500 | Sutter Valley Brewing | |
| Harvest Table fundraiser reel | Delivered | Sep 13, 2025 | Oct 3, 2025 | $4,200 | Harvest Table Alliance |
| Shot | Status | Framing | Shoot day | Production | Added | Tick off |
|---|---|---|---|---|---|---|
| Barrel room dolly in | Captured | Oct 6, 2026 | Sutter Valley autumn release film | — | — | |
| Brewer pouring the first pint | Captured | Oct 6, 2026 | Sutter Valley autumn release film | — | — | |
| Hands tying the label | Pickup needed | Oct 6, 2026 | Sutter Valley autumn release film | — | — | |
| Exterior at golden hour | Captured | Oct 5, 2026 | Sutter Valley autumn release film | — | — | |
| Front step of the first listing | Planned | Oct 14, 2026 | Capitol Row listing tours, spring batch | — | — | |
| Kitchen walk-through, left to right | Planned | Oct 14, 2026 | Capitol Row listing tours, spring batch | — | — | |
| Agent to camera greeting | Planned | Oct 14, 2026 | Capitol Row listing tours, spring batch | — | — | |
| Curator at the archive shelves | Planned | Oct 27, 2026 | Delta Heritage oral history series | — | — |
| Booking | Status | Kind | Rate (USD) | Date | Supplier | Production |
|---|---|---|---|---|---|---|
| Second camera operator, two days | Confirmed | $1,400 | Oct 14, 2026 | Aldana Freelance | Capitol Row listing tours, spring batch | |
| Cinema lens kit rental | Confirmed | $650 | Oct 14, 2026 | Lensworks Rentals | Capitol Row listing tours, spring batch | |
| Listing homes access | Requested | $0 | Oct 14, 2026 | Capitol Row Realty | Capitol Row listing tours, spring batch | |
| Museum archive room | Confirmed | $300 | Oct 27, 2026 | Delta Heritage Museum | Delta Heritage oral history series | |
| Sound recordist | Requested | $700 | Oct 27, 2026 | Marlow Audio | Delta Heritage oral history series | |
| Drone operator | Wrapped | $600 | Oct 5, 2026 | Skyhook Aerial | Sutter Valley autumn release film | |
| Colorist, three days | Confirmed | $1,800 | Oct 22, 2026 | Fenwick Color | Sutter Valley autumn release film | |
| Foundry shoot permit and safety lead | Wrapped | $450 | Sep 18, 2026 | Ironbark Machine Works | Ironbark factory story |
| Cut | Status | Version | Sent to client | Feedback due | Production | Added |
|---|---|---|---|---|---|---|
| Autumn release film, first assembly | Client review | 1 | Oct 16, 2026 | Oct 21, 2026 | Sutter Valley autumn release film | — |
| Factory story, version two | Revisions | 2 | Oct 12, 2026 | Oct 17, 2026 | Ironbark factory story | — |
| Factory story, version one | Delivered | 1 | Sep 28, 2026 | Oct 4, 2026 | Ironbark factory story | — |
| Festival recap, final | Delivered | 3 | Sep 3, 2026 | Sep 7, 2026 | Sutter Valley summer festival recap | — |
| Fundraiser reel, final | Delivered | 2 | Sep 23, 2025 | Sep 28, 2025 | Harvest Table fundraiser reel | — |
| Listing tour one, rough | Rough cut | 1 | — | Oct 27, 2026 | Capitol Row listing tours, spring batch | — |
| Autumn film social cutdowns | Rough cut | 1 | — | Oct 16, 2026 | Sutter Valley autumn release film | — |
Delivery due soon
| Production | Phase | Format | Shoot day | Delivery due | Budget (USD) | Client |
|---|---|---|---|---|---|---|
| Sutter Valley autumn release film | Post | Oct 6, 2026 | Oct 28, 2026 | $18,000 | Sutter Valley Brewing | |
| Capitol Row listing tours, spring batch | Shoot | Oct 14, 2026 | Nov 1, 2026 | $9,500 | Capitol Row Realty | |
| Delta Heritage oral history series | Pre-production | Oct 27, 2026 | Dec 2, 2026 | $26,000 | Delta Heritage Museum | |
| Ironbark factory story | Post | Sep 18, 2026 | Oct 16, 2026 | $22,000 | Ironbark Machine Works | |
| Ironbark safety training cutdowns | Brief | Nov 12, 2026 | Dec 12, 2026 | $7,000 | Ironbark Machine Works | |
| Sutter Valley summer festival recap | Delivered | Aug 9, 2026 | Sep 8, 2026 | $8,500 | Sutter Valley Brewing | |
| Harvest Table fundraiser reel | Delivered | Sep 13, 2025 | Oct 3, 2025 | $4,200 | Harvest Table Alliance |
Shots still to get
| Shot | Status | Framing | Shoot day | Production | Added | Tick off |
|---|---|---|---|---|---|---|
| Barrel room dolly in | Captured | Oct 6, 2026 | Sutter Valley autumn release film | — | — | |
| Brewer pouring the first pint | Captured | Oct 6, 2026 | Sutter Valley autumn release film | — | — | |
| Hands tying the label | Pickup needed | Oct 6, 2026 | Sutter Valley autumn release film | — | — | |
| Exterior at golden hour | Captured | Oct 5, 2026 | Sutter Valley autumn release film | — | — | |
| Front step of the first listing | Planned | Oct 14, 2026 | Capitol Row listing tours, spring batch | — | — | |
| Kitchen walk-through, left to right | Planned | Oct 14, 2026 | Capitol Row listing tours, spring batch | — | — | |
| Agent to camera greeting | Planned | Oct 14, 2026 | Capitol Row listing tours, spring batch | — | — | |
| Curator at the archive shelves | Planned | Oct 27, 2026 | Delta Heritage oral history series | — | — |
Feedback overdue
| Cut | Status | Version | Sent to client | Feedback due | Production | Added |
|---|---|---|---|---|---|---|
| Autumn release film, first assembly | Client review | 1 | Oct 16, 2026 | Oct 21, 2026 | Sutter Valley autumn release film | — |
| Factory story, version two | Revisions | 2 | Oct 12, 2026 | Oct 17, 2026 | Ironbark factory story | — |
| Factory story, version one | Delivered | 1 | Sep 28, 2026 | Oct 4, 2026 | Ironbark factory story | — |
| Festival recap, final | Delivered | 3 | Sep 3, 2026 | Sep 7, 2026 | Sutter Valley summer festival recap | — |
| Fundraiser reel, final | Delivered | 2 | Sep 23, 2025 | Sep 28, 2025 | Harvest Table fundraiser reel | — |
| Listing tour one, rough | Rough cut | 1 | — | Oct 27, 2026 | Capitol Row listing tours, spring batch | — |
| Autumn film social cutdowns | Rough cut | 1 | — | Oct 16, 2026 | Sutter Valley autumn release film | — |
How to read the numbers
Most shoot-day problems were decided two weeks earlier. Work this list from the moment the brief is signed.
Two weeks out
Script or interview questions approved in writing
Locations visited; power, parking, sound and light noted
Releases for people and places sent
Crew and gear requests logged in Bookings
One week out
Shot list complete and shared with the director
Call sheet drafted with times, addresses and phone numbers
Weather plan or backup location agreed
Day before
Batteries charged, cards formatted, spares counted
Call sheet sent to every person on the shoot
Client reminded who will be on set and when they arrive
On arrival
Walk the location with the client contact and confirm what is off limits.
Set up audio first; a good picture with bad sound is unusable.
Capture the hardest shots while the light and the people are fresh.
During the day
Tick off shots in the Shot list as they are captured, and mark misses Pickup needed straight away.
Slate or name each take so the editor can find it.
Back up every card before it is formatted, to two places.
At wrap
All releases signed
Cards labelled and backed up twice
Gear counted back into cases
Client told what happens next and when they will see a cut
The rounds
Collecting feedback
Send one link with a feedback due date.
Ask for one consolidated list from one person.
Log notes in the Cut row with timecodes.
Limits
Two rounds of changes are included; extra rounds are quoted before work starts.
Changes to the story after the fine cut count as a new edit.
Delivery
Export the agreed formats, name files clearly, send the checksum list and move the production to Delivered with Close out.
What to ask first
Where will it run: social, a website, an event screen, television?
How long should it be, and how many versions?
Who is on screen, and do they need to be booked?
Building the number
List crew days, gear days, locations, talent and post days as lines in Bookings.
Add a buffer of ten to fifteen percent for pickups and extra rounds.
Compare Crew and gear costs against the budget on the production row and note the margin.
Terms to state
Number of included revisions.
Usage rights and music licensing.
Cancellation and weather days.
What the client must supply and by when.
What's inside
6 tables · 23 views · 1 form · 4 row actions · 1 agent6 pages
- Video Production Studio
- Dashboard
- Pre-production checklist
- Shoot day runbook
- Post-production and feedback rounds
- Quoting a video job
5 tables
- Clients2 views · 6 sample rows
- Productions7 views · 7 sample rows
- Shot list4 views · 12 sample rows
- Bookings4 views · 9 sample rows
- Cuts6 views · 7 sample rows
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