Event Planner
Marlowe & Finch Events · Event planning · Savannah, GA
Ottilie Marlowe plans fundraisers and parties and uses this to see RSVPs, vendor bookings, open tasks and how much of each budget is spent.
Use this templateEvents by status
EventsDessa Okafor's 40th Birthday Dinner
Harbour Lights Charity Gala
Calloway Group Spring Client Reception
Tables
Events
3 sample rows · 22 columnsEach event you are planning.
| Event | Type | Status | Date | Venue | Budget (USD) | Planner |
|---|---|---|---|---|---|---|
| Harbour Lights Charity Gala | Confirmed | Nov 22, 2026 | Lantern Hall | $18,000 | Ottilie Marlowe | |
| Dessa Okafor's 40th Birthday Dinner | Planning | Dec 19, 2026 | Tidewater Terrace | $6,500 | Ottilie Marlowe | |
| Calloway Group Spring Client Reception | Done | Sep 24, 2026 | Lantern Hall | $9,200 | Ottilie Marlowe |
Guests
16 sample rows · 9 columnsInvitees and their RSVPs.
| Guest | RSVP | Party size | Dietary | Event | Send email | |
|---|---|---|---|---|---|---|
| Prudence Aldworth | 2 | prudence@guestlist.net | Harbour Lights Charity Gala | — | ||
| Teodoro Raines | 1 | teodoro@guestlist.net | Harbour Lights Charity Gala | — | ||
| Imani Cartwright | 2 | imani@guestlist.net | Harbour Lights Charity Gala | — | ||
| Lowell Varga | 2 | lowell@guestlist.net | Harbour Lights Charity Gala | — | ||
| Saoirse Dunmore | 1 | saoirse@guestlist.net | Harbour Lights Charity Gala | — | ||
| Ambrose Teller | 0 | ambrose@guestlist.net | Harbour Lights Charity Gala | — | ||
| Noor Haddad | 4 | noor@guestlist.net | Harbour Lights Charity Gala | — | ||
| Bettina Quill | 1 | bettina@guestlist.net | Harbour Lights Charity Gala | — | ||
| Kofi Mbeki | 2 | kofi@guestlist.net | Dessa Okafor's 40th Birthday Dinner | — | ||
| Rosalind Aberdeen | 1 | rosalind@guestlist.net | Dessa Okafor's 40th Birthday Dinner | — | ||
| Thaddeus Okoye | 2 | thaddeus@guestlist.net | Dessa Okafor's 40th Birthday Dinner | — | ||
| Philippa Strand | 2 | philippa@guestlist.net | Dessa Okafor's 40th Birthday Dinner | — |
Vendors
5 sample rows · 7 columnsEveryone you hire for an event.
| Vendor | Service | Status | Quote (USD) | Contact | Event | Mark booked |
|---|---|---|---|---|---|---|
| Lantern Hall | Booked | $6,200 | info@lanternhallsavannah.net | Harbour Lights Charity Gala | — | |
| Tidewater Bites | Booked | $5,400 | events@tidewaterbites.net | Harbour Lights Charity Gala | — | |
| Riverside Tunes Quartet | Quote | $1,800 | book@riversidetunes.net | Harbour Lights Charity Gala | — | |
| Petal & Vine | Quote | $900 | studio@petalandvine.net | Dessa Okafor's 40th Birthday Dinner | — | |
| Snapframe Booth | Booked | $650 | hello@snapframebooth.net | Dessa Okafor's 40th Birthday Dinner | — |
Tasks
10 sample rows · 7 columnsWhat needs doing for each event.
| Task | Status | Due | Owner | Event | Mark done | Assigned to |
|---|---|---|---|---|---|---|
| Send save-the-dates | Done | Oct 4, 2026 | June Adeyinka | Harbour Lights Charity Gala | — | — |
| Finalise seating chart | In progress | Oct 16, 2026 | Ottilie Marlowe | Harbour Lights Charity Gala | — | @installer |
| Collect auction item donations | In progress | Nov 7, 2026 | Caspian Finch | Harbour Lights Charity Gala | — | @installer |
| Print programmes | To do | Nov 15, 2026 | June Adeyinka | Harbour Lights Charity Gala | — | @installer |
| Confirm quartet song list | To do | Nov 9, 2026 | Caspian Finch | Harbour Lights Charity Gala | — | — |
| Book floral designer | In progress | Oct 28, 2026 | Caspian Finch | Dessa Okafor's 40th Birthday Dinner | — | — |
| Send invitations | To do | Oct 25, 2026 | June Adeyinka | Dessa Okafor's 40th Birthday Dinner | — | — |
| Tasting menu appointment | To do | Nov 12, 2026 | Ottilie Marlowe | Dessa Okafor's 40th Birthday Dinner | — | — |
| Order custom cake | To do | Nov 27, 2026 | Ottilie Marlowe | Dessa Okafor's 40th Birthday Dinner | — | — |
| Collect client feedback survey | Done | Sep 30, 2026 | June Adeyinka | Calloway Group Spring Client Reception | — | — |
Budget
9 sample rows · 9 columnsPlanned and actual cost for every item.
| Cost line | Category | Estimated (USD) | Actual (USD) | Paid in full | Event | Logged |
|---|---|---|---|---|---|---|
| Venue rental | $6,200 | $6,200 | Yes | Harbour Lights Charity Gala | — | |
| Catering, 120 guests | $5,400 | $5,400 | No | Harbour Lights Charity Gala | — | |
| Live quartet | $1,800 | $0 | No | Harbour Lights Charity Gala | — | |
| Printing and signage | $650 | $0 | No | Harbour Lights Charity Gala | — | |
| Auction display rentals | $900 | $300 | No | Harbour Lights Charity Gala | — | |
| Floral design | $900 | $0 | No | Dessa Okafor's 40th Birthday Dinner | — | |
| Photo booth | $650 | $325 | Yes | Dessa Okafor's 40th Birthday Dinner | — | |
| Dinner for 28 | $3,100 | $0 | No | Dessa Okafor's 40th Birthday Dinner | — | |
| Cake and desserts | $480 | $0 | No | Dessa Okafor's 40th Birthday Dinner | — |
Run of show
7 sample rows · 5 columnsThe schedule for the day of each event.
| Segment | Starts | Ends | Lead | Event |
|---|---|---|---|---|
| Doors and welcome drinks | Nov 22, 10:30 PM | Nov 22, 11:15 PM | June Adeyinka | Harbour Lights Charity Gala |
| Seated dinner | Nov 22, 11:15 PM | Nov 23, 12:45 AM | June Adeyinka | Harbour Lights Charity Gala |
| Live auction | Nov 23, 12:45 AM | Nov 23, 1:45 AM | Ottilie Marlowe | Harbour Lights Charity Gala |
| Dancing and close | Nov 23, 1:45 AM | Nov 23, 3:30 AM | June Adeyinka | Harbour Lights Charity Gala |
| Arrival and cocktails | Dec 19, 11:00 PM | Dec 20, 12:00 AM | June Adeyinka | Dessa Okafor's 40th Birthday Dinner |
| Dinner and toasts | Dec 20, 12:00 AM | Dec 20, 2:00 AM | Ottilie Marlowe | Dessa Okafor's 40th Birthday Dinner |
| Cake and photo booth | Dec 20, 2:00 AM | Dec 20, 3:00 AM | June Adeyinka | Dessa Okafor's 40th Birthday Dinner |
Also included
- Mark yes
- Mark booked
- Mark done
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