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Payroll service

Ironbridge Hill Payroll · Payroll service · Columbus, OH

Odette Okonkwo-Reid is the account lead at Ironbridge Hill Payroll, a small-business payroll service, and she keeps the licenses, insurance, security reports and quality checks here, so the answer to an inspector's or a client's auditor's question is one page away.

Legal and professionalComplianceGoverned columns4 tables · 6 views · 1 form · 2 dimension sets · 1 dashboard · 1 digest · 1 document · 1 notification · 1 agent
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Expiry calendar

Compliance records
October 2026
Sun
Mon
Tue
Wed
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Fri
Sat
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6Employee background-check certification
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28Fire inspection certificate
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Tables

Compliance records

26 sample rows · 14 columns

Every license, policy, bond, report and credential the service must hold, with the date it runs out.

Policy or licenseCategoryIssued byKeeperIssuedExpiresStatus
Local income tax filer registrationRegistrationRegional tax collection officeLinus Garrowby-AdelekeAug 9, 2024Sep 18, 2026Expired
Employee background-check certificationTrainingScreening vendorTobias Ihejirika-MarshAug 14, 2025Oct 6, 2026Expired
Fire inspection certificateLicenseCounty fire marshalBrigid Szymanski-OduyaNov 2, 2025Oct 28, 2026Renewal due
Tax filing surety bondBondSurety companyOdette Okonkwo-ReidOct 23, 2025Nov 5, 2026Renewal due
Tax software annual licenseLicenseTax software vendorCasimir Delacourt-NgNov 7, 2025Nov 7, 2026Renewal due
Annual security awareness trainingTrainingOnline training providerTobias Ihejirika-MarshNov 12, 2025Nov 12, 2026Renewal due
Commercial crime policyInsuranceCarrier: Harrowgate MutualOdette Okonkwo-ReidNov 22, 2025Nov 22, 2026Renewal due
Professional liability policyInsuranceCarrier: Harrowgate MutualOdette Okonkwo-ReidDec 2, 2025Dec 2, 2026Renewal due
City business licenseLicenseCity income tax officeBrigid Szymanski-OduyaDec 22, 2025Dec 22, 2026Current
Fidelity bondBondCarrier: Harrowgate MutualOdette Okonkwo-ReidJan 11, 2026Jan 11, 2027Current
Federal e-file provider acceptanceRegistrationFederal e-file programTobias Ihejirika-MarshMay 1, 2024Jan 16, 2027Current
Office lease insurance certificateInsuranceLandlord's property managerBrigid Szymanski-OduyaJan 21, 2026Jan 21, 2027Current

14 more rows

Quality checks

26 sample rows · 12 columns

The scheduled tests that prove a record still holds: samples, reviews, drills and restores.

CheckRecord it protectsKindResultDueDone onItems sampled
Quarter-end filing accuracy sample, Q1Federal e-file provider acceptanceFiling accuracy samplePassedMay 31, 2026May 25, 202640
Quarter-end filing accuracy sample, Q2Federal e-file provider acceptanceFiling accuracy samplePassed with notesAug 29, 2026Aug 23, 202640
Quarter-end filing accuracy sample, Q3Federal e-file provider acceptanceFiling accuracy sampleFailedOct 10, 2026Oct 6, 202640
Access review, first halfSOC 2 Type II reportAccess reviewPassedJun 20, 2026Jun 15, 202634
Access review, second halfSOC 2 Type II reportAccess reviewFailedOct 12, 2026Oct 9, 202634
Backup restore test, springHosting provider attestationBackup restore testPassedJul 15, 2026Jul 13, 202612
Backup restore test, summerHosting provider attestationBackup restore testPassed with notesSep 28, 2026Sep 26, 202612
ACH test file, month-endBank ACH originator agreementBank file testPassedSep 18, 2026Sep 17, 202618
ACH test file, quarter-endBank ACH originator agreementBank file testFailedOct 14, 2026Oct 13, 202618
Fire drill and extinguisher checkFire inspection certificateSafety walk-throughPassed with notesSep 3, 2026Sep 1, 20268
Fire drill, autumnFire inspection certificateSafety walk-throughScheduledNov 1, 2026——
Client complaint review, Q2State withholding agent registrationComplaint reviewPassedAug 9, 2026Aug 7, 20269

14 more rows

Corrective actions

12 sample rows · 10 columns

The fixes raised after a check turns something up, with the hours each will take.

FixRaised bySeverityStatusRaised onDueClosed on
Re-run Q3 returns with the current withholding tableQuarter-end filing accuracy sample, Q3MajorOpenOct 6, 2026Oct 28, 2026—
Disable former contractor accounts and add an exit checklist stepAccess review, second halfMajorIn progressOct 9, 2026Oct 25, 2026—
Resubmit rejected quarter-end ACH batches with effective datesACH test file, quarter-endMajorOpenOct 13, 2026Oct 21, 2026—
Re-teach the rate-table step to new filersQuarter-end filing accuracy sample, Q2MinorClosedAug 23, 2026Sep 13, 2026Sep 10, 2026
Date every extinguisher tagFire drill and extinguisher checkMinorClosedSep 1, 2026Sep 18, 2026Sep 15, 2026
Retrain staff who clicked the phishing testPhishing test, springMajorClosedJul 28, 2026Aug 19, 2026Aug 17, 2026
Correct the short trust account and add a deposit cutoffTrust account reconciliation, mid-monthMajorIn progressOct 15, 2026Oct 23, 2026—
Update the continuity call tree phone numbersContinuity call tree testMinorClosedAug 12, 2026Aug 29, 2026Aug 27, 2026
Add second-attempt step to the restore runbookBackup restore test, summerMinorOpenSep 26, 2026Oct 24, 2026—
Reply to complaint within two days rule reminderClient complaint review, Q3MinorOpenOct 13, 2026Oct 22, 2026—
Add multi-state withholding form to the new-hire checklistNew-hire payroll setup checkMinorIn progressSep 28, 2026Oct 21, 2026—
Clear the two flagged returns from the Q2 sampleQuarter-end filing accuracy sample, Q2MinorClosedAug 23, 2026Sep 8, 2026Sep 6, 2026

Also included

  • Renewals dueDigest
  • Record lapsingNotificationWarns the keeper six weeks before a record runs out.
  • Renewal requestDocumentA short note to the issuer asking for the renewal paperwork.

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