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In-house recruiting

Willowmere Harbor People Team · In-house recruiting · Tacoma, WA

Soren Pellegrino is the talent acquisition lead at Willowmere Harbor People Team, an in-house recruiting team, and he uses this to keep every badge, welcome kit and career-fair giveaway counted and reordered before interview day arrives.

Staffing and HRInventoryImports4 tables · 6 views · 1 form · 2 dimension sets · 1 dashboard · 1 digest · 1 notification · 1 agent
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Stock board

Supplies
In stock23
Visitor badges, adhesiveRS-1101Interview day
Lanyards, navy, with clipRS-1102Interview day
Scorecard pads, 25 sheetsRS-1103Interview day
Bottled water, 24-countRS-1105Interview day
Parking validation ticketsRS-1108Interview day
18 more
Reorder soon2
Coffee pods, medium roastRS-1106Interview day
Hooded sweatshirts, assortedRS-1116Welcome kits
Reorder now5
Candidate welcome foldersRS-1104Interview day
Individually wrapped mintsRS-1107Interview day
Notebooks, softcover, logoRS-1110Welcome kits
Tote bags, canvas, naturalRS-1112Welcome kits
Benefits guide bookletsRS-1126Offer packets
Back-ordered1
QR code cardsRS-1120Career fair
Discontinued1
Easel pads for panel interviewsRS-1132Interview day

Tables

Supplies

32 sample rows · 17 columns

Everything the recruiting team keeps on hand for interview days, welcome kits and career fairs.

SupplySKUCategoryUnitKept inOn handReorder point
Banner stand, retractableRS-1117Career faireachEvent storage21
Benefits guide bookletsRS-1126Offer packetsbundle of 25Mailroom shelf56
Bottled water, 24-countRS-1105Interview daycase of 24Mailroom shelf96
Candidate welcome foldersRS-1104Interview daypack of 25Supply closet34
Coffee pods, medium roastRS-1106Interview daybox of 72Supply closet54
Easel pads for panel interviewsRS-1132Interview daypadInterview room cabinet30
Hand sanitizer pump bottlesRS-1128Office consumablescase of 12Mailroom shelf53
Handbook bindersRS-1127Offer packetseachSupply closet118
Hooded sweatshirts, assortedRS-1116Welcome kitseachEvent storage1412
Individually wrapped mintsRS-1107Interview daytub of 200Interview room cabinet33
Job brochure, trifoldRS-1119Career fairbox of 500Event storage32
Lanyards, navy, with clipRS-1102Interview daypack of 50Supply closet42

20 more rows

Vendors

7 sample rows · 12 columns

The print shops, gift suppliers and office wholesalers the team orders from.

VendorAccount repRep phoneRep emailAccount numberPayment termsLead time (days)
Foghorn Gifts and ApparelIsidore Marchetti-Bell(253) 555-0154isidore.marchettibell@foghorngiftsapparel.comFG-58203Net 307
Harborline Print and PromoGeorgiana Prewitt-Sato(253) 555-0151georgiana.prewittsato@harborlineprintpromo.comHP-20418Net 304
Kopachuck Coffee ServicePhilippa Zuberi(253) 555-0157philippa.zuberi@kopachuckcoffeeservice.comKC-12760Net 152
Narrows Badge and LanyardCuthbert Nakagawa(253) 555-0152cuthbert.nakagawa@narrowsbadgelanyard.comNB-30571Net 153
Pierce Point PackagingEulalia Oyinlola(253) 555-0155eulalia.oyinlola@piercepointpackaging.comPP-90336Prepaid5
Spinnaker Display SystemsLazarus Whitcombe-Ng(253) 555-0156lazarus.whitcombeng@spinnakerdisplaysystems.comSD-44187Net 309
Tideflat Office and Pantry SupplyWinnifred Achebe-Lund(253) 555-0153winnifred.achebelund@tideflatofficepantry.comTF-71104Net 302

Purchase orders

10 sample rows · 9 columns

Each order placed with a vendor, what it covers and when it is due or came in.

PO numberVendorOrder statusOrderedExpectedReceivedSupplies on the order
PO-8122Harborline Print and PromoOrderedOct 15, 2026Oct 22, 2026—Job brochure, trifold, QR code cards
PO-8119Tideflat Office and Pantry SupplyOrderedOct 14, 2026Oct 21, 2026—Letterhead paper, 24 lb, Hand sanitizer pump bottles, Printer paper, 20 lb
PO-8116Kopachuck Coffee ServiceOrderedOct 12, 2026Oct 19, 2026—Coffee pods, medium roast
PO-8128Pierce Point PackagingCancelledOct 6, 2026Oct 12, 2026—Welcome boxes, kraft
PO-8113Spinnaker Display SystemsReceivedSep 27, 2026Oct 4, 2026Oct 3, 2026Banner stand, retractable, Table throws, navy
PO-8110Foghorn Gifts and ApparelReceivedSep 23, 2026Sep 30, 2026Oct 1, 2026Water bottles, insulated 20 oz, Laptop sleeves, 14-inch, Hooded sweatshirts, assorted
PO-8107Tideflat Office and Pantry SupplyReceivedSep 20, 2026Sep 24, 2026Sep 24, 2026Bottled water, 24-count, Individually wrapped mints, Parking validation tickets, Hand sanitizer pump bottles
PO-8104Narrows Badge and LanyardReceivedSep 12, 2026Sep 17, 2026Sep 18, 2026Visitor badges, adhesive, Lanyards, navy, with clip, Name tag labels, hello style
PO-8101Harborline Print and PromoReceivedSep 8, 2026Sep 15, 2026Sep 16, 2026Candidate welcome folders, Notebooks, softcover, logo, Sticker sheets, laptop
PO-8125Foghorn Gifts and ApparelDraft———Tote bags, canvas, natural

Also included

  • Monday reorder listDigest
  • Count coming dueNotificationReminds the coordinator a couple of days ahead of each supply's scheduled shelf count.

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