Tutoring Center Desk
Tutoring centers and independent tutor groups
Students, tutors, sessions and prepaid hour packages for a tutoring business.
Use this templateTutoring Center Desk
The center's day in one place: students and their goals, sessions, prepaid hour packages and the short progress notes families trust. Start with the Dashboard each afternoon. Mark every session done or missed the same day so hours left is always true.
Dashboard
The first session
Package and policy guide
Tutor handbook
Students
Each learner with their subject, guardian contact, hours remaining and next progress review.
| Student | Status | Grade | Main subject | Guardian | Phone | |
|---|---|---|---|---|---|---|
| Alder P. | Active | Renata Pierce | renata.pierce@mailbox.net | (505) 555-0121 | ||
| Bao T. | Active | Linh Tran | linh.tran@mailbox.net | (505) 555-0122 | ||
| Calista M. | Active | Dmitri Markov | dmitri.m@mailbox.net | (505) 555-0123 | ||
| Dario F. | Inquiry | Alessandra Ferrante | a.ferrante@mailbox.net | (505) 555-0124 | ||
| Esperanza R. | Active | Carmen Reyes | carmen.reyes@mailbox.net | (505) 555-0125 | ||
| Finnegan O. | Assessment booked | Siobhan O'Neill | siobhan.on@mailbox.net | (505) 555-0126 | ||
| Gaia N. | Active | Thabo Nkosi | thabo.nkosi@mailbox.net | (505) 555-0127 | ||
| Hiroshi K. | Paused | Yuki Kondo | yuki.kondo@mailbox.net | (505) 555-0128 |
Sessions
Every one-to-one or small-group session, with the tutor, the subject and the hours it uses.
| Session | Student | Tutor | Subject | Status | Starts | Hours |
|---|---|---|---|---|---|---|
| Alder, fractions | Alder P. | Saoirse Lindqvist | Scheduled | Oct 20, 10:00 PM | 1 | |
| Bao, SAT reading | Bao T. | Wilhelmina Torres | Scheduled | Oct 19, 11:00 PM | 1.5 | |
| Calista, phonics | Calista M. | Emeka Chowdhury | Scheduled | Oct 19, 9:30 PM | 1 | |
| Esperanza, SAT math | Esperanza R. | Wilhelmina Torres | Scheduled | Oct 22, 12:00 AM | 1.5 | |
| Finnegan, assessment | Finnegan O. | Saoirse Lindqvist | Scheduled | Oct 20, 9:00 PM | 1 | |
| Gaia, lab report | Gaia N. | Saoirse Lindqvist | Scheduled | Oct 18, 10:30 PM | 1 | |
| Ilse, read-aloud | Ilse V. | Emeka Chowdhury | Scheduled | Oct 22, 9:30 PM | 1 | |
| Bao, SAT writing | Bao T. | Wilhelmina Torres | Done | Oct 15, 11:00 PM | 1.5 |
Hour packages
Prepaid bundles of tutoring hours, with price and expiry.
| Hour package | Student | Hours in package | Price (USD) | Status | Expires on | Mark used up |
|---|---|---|---|---|---|---|
| Alder, 20 hour math pack | Alder P. | 20 | $1,300 | Active | Feb 16, 2027 | — |
| Bao, 30 hour SAT pack | Bao T. | 30 | $2,100 | Active | Oct 21, 2026 | — |
| Calista, 10 hour reading pack | Calista M. | 10 | $650 | Active | Oct 19, 2026 | — |
| Esperanza, 30 hour SAT pack | Esperanza R. | 30 | $2,100 | Active | Oct 24, 2026 | — |
| Gaia, 10 hour science pack | Gaia N. | 10 | $650 | Active | Oct 16, 2026 | — |
| Ilse, 10 hour reading pack | Ilse V. | 10 | $650 | Active | Jan 17, 2027 | — |
| Jovan, 30 hour SAT pack | Jovan D. | 30 | $2,100 | Used up | Aug 20, 2026 | — |
| Hiroshi, 20 hour math pack | Hiroshi K. | 20 | $1,300 | Expired | Sep 4, 2026 | — |
Progress notes
Short notes on what a student can now do, shared with guardians.
| Progress note | Student | Noted on | Where they are | Assign to me | Assigned to | Added |
|---|---|---|---|---|---|---|
| Alder, fractions check-in | Alder P. | Oct 7, 2026 | — | @installer | — | |
| Bao, practice test 2 | Bao T. | Oct 10, 2026 | — | — | — | |
| Calista, reading level check | Calista M. | Oct 4, 2026 | — | @installer | — | |
| Gaia, lab report skills | Gaia N. | Sep 29, 2026 | — | — | — | |
| Ilse, first month summary | Ilse V. | Oct 11, 2026 | — | @installer | — | |
| Esperanza, essay clinic | Esperanza R. | Oct 13, 2026 | — | — | — |
The center at a glance. Charts read the live tables.
| Session | Student | Tutor | Subject | Status | Starts | Hours |
|---|---|---|---|---|---|---|
| Alder, fractions | Alder P. | Saoirse Lindqvist | Scheduled | Oct 20, 10:00 PM | 1 | |
| Bao, SAT reading | Bao T. | Wilhelmina Torres | Scheduled | Oct 19, 11:00 PM | 1.5 | |
| Calista, phonics | Calista M. | Emeka Chowdhury | Scheduled | Oct 19, 9:30 PM | 1 |
| Session | Student | Tutor | Subject | Status | Starts | Hours |
|---|---|---|---|---|---|---|
| Alder, fractions | Alder P. | Saoirse Lindqvist | Scheduled | Oct 20, 10:00 PM | 1 | |
| Bao, SAT reading | Bao T. | Wilhelmina Torres | Scheduled | Oct 19, 11:00 PM | 1.5 | |
| Calista, phonics | Calista M. | Emeka Chowdhury | Scheduled | Oct 19, 9:30 PM | 1 |
| Student | Status | Grade | Main subject | Guardian | Phone | |
|---|---|---|---|---|---|---|
| Alder P. | Active | Renata Pierce | renata.pierce@mailbox.net | (505) 555-0121 | ||
| Bao T. | Active | Linh Tran | linh.tran@mailbox.net | (505) 555-0122 | ||
| Calista M. | Active | Dmitri Markov | dmitri.m@mailbox.net | (505) 555-0123 |
| Hour package | Student | Hours in package | Price (USD) | Status | Expires on | Mark used up |
|---|---|---|---|---|---|---|
| Alder, 20 hour math pack | Alder P. | 20 | $1,300 | Active | Feb 16, 2027 | — |
| Bao, 30 hour SAT pack | Bao T. | 30 | $2,100 | Active | Oct 21, 2026 | — |
| Calista, 10 hour reading pack | Calista M. | 10 | $650 | Active | Oct 19, 2026 | — |
Sessions in the next 7 days
| Session | Student | Tutor | Subject | Status | Starts | Hours |
|---|---|---|---|---|---|---|
| Alder, fractions | Alder P. | Saoirse Lindqvist | Scheduled | Oct 20, 10:00 PM | 1 | |
| Bao, SAT reading | Bao T. | Wilhelmina Torres | Scheduled | Oct 19, 11:00 PM | 1.5 | |
| Calista, phonics | Calista M. | Emeka Chowdhury | Scheduled | Oct 19, 9:30 PM | 1 |
Packages expiring soon
| Hour package | Student | Hours in package | Price (USD) | Status | Expires on | Mark used up |
|---|---|---|---|---|---|---|
| Alder, 20 hour math pack | Alder P. | 20 | $1,300 | Active | Feb 16, 2027 | — |
| Bao, 30 hour SAT pack | Bao T. | 30 | $2,100 | Active | Oct 21, 2026 | — |
| Calista, 10 hour reading pack | Calista M. | 10 | $650 | Active | Oct 19, 2026 | — |
Progress reviews this week
| Student | Status | Grade | Main subject | Guardian | Phone | |
|---|---|---|---|---|---|---|
| Alder P. | Active | Renata Pierce | renata.pierce@mailbox.net | (505) 555-0121 | ||
| Bao T. | Active | Linh Tran | linh.tran@mailbox.net | (505) 555-0122 | ||
| Calista M. | Active | Dmitri Markov | dmitri.m@mailbox.net | (505) 555-0123 |
How to read the numbers
A student decides in ten minutes whether tutoring is safe. Spend those minutes on connection before correction.
Plan
Read the inquiry and the goals the family wrote down.
Choose two short activities: one the student will find easy and one that shows the gap.
Keep the first session to a conversation and one achievable win.
After
Write a progress note with the starting level
Recommend a plan and a package size
Call the guardian within a day
Clear rules protect families and the center. Print this and give it to every new guardian.
How packages work
Hours are used as sessions are finished, not when they are booked.
Packages expire on the date shown; a short extension is possible for illness.
Siblings can share a package only when agreed in writing at the start.
Cancellations
Great tutors listen more than they talk. This page is the shared standard for every session.
Every session
Read the last progress note before the student arrives
Start with a quick win
Ask the student to explain their thinking
Leave five minutes to write what changed
Every month
Write a progress note for each student you see weekly.
Tell the director about any student who is stuck.
Share a resource that worked so others can use it.
What's inside
5 tables · 25 views · 1 form · 8 row actions · 1 agent5 pages
- Tutoring Center Desk
- Dashboard
- The first session
- Package and policy guide
- Tutor handbook
4 tables
- Students7 views · 10 sample rows
- Sessions8 views · 13 sample rows
- Hour packages7 views · 8 sample rows
- Progress notes3 views · 6 sample rows
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