Law Firm Billing and Time
Small law firms and billing administrators
Time entries, invoices and outstanding balances for a small law firm's billing desk.
Use this templateLaw Firm Billing and Time
Your billing desk in one place. Log hours under Time entries, turn Unbilled time into Invoices, and watch Overdue and Part paid invoices so nothing slips. Tracking only; client trust accounting stays in your accounting system.
Dashboard
Time entry standards
Monthly invoicing run
Collections routine
Month-end review
At a glance
| Time entry | Matter | Timekeeper | Worked | Hours | Rate | Status |
|---|---|---|---|---|---|---|
| Reviewed lease amendments | Dental group lease review | Desmond Achterberg | Oct 18, 2026 | 2.2 | $320 | Unbilled |
| Call with client on formation steps | Fontaine business formation | Ottoline Park-Reyes | Oct 18, 2026 | 0.6 | $280 | Unbilled |
| Draft contractor demand letter | Pinecrest contractor dispute | Ottoline Park-Reyes | Oct 13, 2026 | 1.9 | $350 | Unbilled |
| Supplier contract markup | Bakery supplier contract | Desmond Achterberg | Oct 14, 2026 | 1.4 | $280 | Unbilled |
| Tenant agreement template edits | Ravenswood tenant agreements | Yara Haddad | Oct 14, 2026 | 3.1 | $120 | On draft invoice |
| Formation filings | Fontaine business formation | Yara Haddad | Oct 6, 2026 | 2.5 | $120 | Billed |
| Lease review meeting | Dental group lease review | Ottoline Park-Reyes | Sep 30, 2026 | 1.2 | $320 | Billed |
| Contractor dispute research | Pinecrest contractor dispute | Desmond Achterberg | Sep 28, 2026 | 4.3 | $260 | Billed |
| Time entry | Matter | Timekeeper | Worked | Hours | Rate | Status |
|---|---|---|---|---|---|---|
| Reviewed lease amendments | Dental group lease review | Desmond Achterberg | Oct 18, 2026 | 2.2 | $320 | Unbilled |
| Call with client on formation steps | Fontaine business formation | Ottoline Park-Reyes | Oct 18, 2026 | 0.6 | $280 | Unbilled |
| Draft contractor demand letter | Pinecrest contractor dispute | Ottoline Park-Reyes | Oct 13, 2026 | 1.9 | $350 | Unbilled |
| Supplier contract markup | Bakery supplier contract | Desmond Achterberg | Oct 14, 2026 | 1.4 | $280 | Unbilled |
| Tenant agreement template edits | Ravenswood tenant agreements | Yara Haddad | Oct 14, 2026 | 3.1 | $120 | On draft invoice |
| Formation filings | Fontaine business formation | Yara Haddad | Oct 6, 2026 | 2.5 | $120 | Billed |
| Lease review meeting | Dental group lease review | Ottoline Park-Reyes | Sep 30, 2026 | 1.2 | $320 | Billed |
| Contractor dispute research | Pinecrest contractor dispute | Desmond Achterberg | Sep 28, 2026 | 4.3 | $260 | Billed |
| Invoice | Client | Amount | Paid | Issued | Due | Status |
|---|---|---|---|---|---|---|
| Invoice - Hargreave Dental, lease review | Hargreave Dental Group | $2,880 | $2,880 | Aug 29, 2026 | Sep 28, 2026 | Paid |
| Invoice - Fontaine, formation | Odalys Fontaine | $1,100 | $0 | Sep 28, 2026 | Oct 13, 2026 | Overdue |
| Invoice - Pinecrest, dispute month 1 | Pinecrest Builders | $4,800 | $2,000 | Sep 3, 2026 | Oct 3, 2026 | Overdue |
| Invoice - Bakery, supplier contract | Thistle and Rowe Bakery | $840 | $0 | Oct 12, 2026 | Oct 15, 2026 | Sent |
| Invoice - Ravenswood, tenant agreements | Ravenswood Property Co | $1,950 | $0 | Oct 8, 2026 | Nov 7, 2026 | Sent |
| Invoice - Ndulue, consultation | Emeka Ndulue | $190 | $190 | Sep 18, 2026 | Sep 18, 2026 | Paid |
| Invoice - Pinecrest, dispute month 2 | Pinecrest Builders | $5,200 | $0 | Oct 16, 2026 | Nov 15, 2026 | Draft |
| Invoice - Solheim-Park, estate | Ingrid Solheim-Park | $3,600 | $3,600 | Jul 10, 2026 | Aug 9, 2026 | Paid |
Time entries
| Time entry | Matter | Timekeeper | Worked | Hours | Rate | Status |
|---|---|---|---|---|---|---|
| Reviewed lease amendments | Dental group lease review | Desmond Achterberg | Oct 18, 2026 | 2.2 | $320 | Unbilled |
| Call with client on formation steps | Fontaine business formation | Ottoline Park-Reyes | Oct 18, 2026 | 0.6 | $280 | Unbilled |
| Draft contractor demand letter | Pinecrest contractor dispute | Ottoline Park-Reyes | Oct 13, 2026 | 1.9 | $350 | Unbilled |
| Supplier contract markup | Bakery supplier contract | Desmond Achterberg | Oct 14, 2026 | 1.4 | $280 | Unbilled |
| Tenant agreement template edits | Ravenswood tenant agreements | Yara Haddad | Oct 14, 2026 | 3.1 | $120 | On draft invoice |
| Formation filings | Fontaine business formation | Yara Haddad | Oct 6, 2026 | 2.5 | $120 | Billed |
| Lease review meeting | Dental group lease review | Ottoline Park-Reyes | Sep 30, 2026 | 1.2 | $320 | Billed |
| Contractor dispute research | Pinecrest contractor dispute | Desmond Achterberg | Sep 28, 2026 | 4.3 | $260 | Billed |
Invoices
| Invoice | Client | Amount | Paid | Issued | Due | Status |
|---|---|---|---|---|---|---|
| Invoice - Hargreave Dental, lease review | Hargreave Dental Group | $2,880 | $2,880 | Aug 29, 2026 | Sep 28, 2026 | Paid |
| Invoice - Fontaine, formation | Odalys Fontaine | $1,100 | $0 | Sep 28, 2026 | Oct 13, 2026 | Overdue |
| Invoice - Pinecrest, dispute month 1 | Pinecrest Builders | $4,800 | $2,000 | Sep 3, 2026 | Oct 3, 2026 | Overdue |
| Invoice - Bakery, supplier contract | Thistle and Rowe Bakery | $840 | $0 | Oct 12, 2026 | Oct 15, 2026 | Sent |
| Invoice - Ravenswood, tenant agreements | Ravenswood Property Co | $1,950 | $0 | Oct 8, 2026 | Nov 7, 2026 | Sent |
| Invoice - Ndulue, consultation | Emeka Ndulue | $190 | $190 | Sep 18, 2026 | Sep 18, 2026 | Paid |
| Invoice - Pinecrest, dispute month 2 | Pinecrest Builders | $5,200 | $0 | Oct 16, 2026 | Nov 15, 2026 | Draft |
| Invoice - Solheim-Park, estate | Ingrid Solheim-Park | $3,600 | $3,600 | Jul 10, 2026 | Aug 9, 2026 | Paid |
Clients
| Client | Status | Billing email | Terms | Create invoice |
|---|---|---|---|---|
| Hargreave Dental Group | billing@hargravedental.net | — | ||
| Odalys Fontaine | odalys.f@mailbox-demo.net | — | ||
| Pinecrest Builders | ap@pinecrestbuilders.net | — | ||
| Thistle and Rowe Bakery | owner@thistlerowe.net | — | ||
| Emeka Ndulue | emeka.n@mailbox-demo.net | — | ||
| Ravenswood Property Co | accounts@ravenswoodprop.net | — | ||
| Ingrid Solheim-Park | ingrid.sp@mailbox-demo.net | — |
| Time entry | Matter | Timekeeper | Worked | Hours | Rate | Status |
|---|---|---|---|---|---|---|
| Reviewed lease amendments | Dental group lease review | Desmond Achterberg | Oct 18, 2026 | 2.2 | $320 | Unbilled |
| Call with client on formation steps | Fontaine business formation | Ottoline Park-Reyes | Oct 18, 2026 | 0.6 | $280 | Unbilled |
| Draft contractor demand letter | Pinecrest contractor dispute | Ottoline Park-Reyes | Oct 13, 2026 | 1.9 | $350 | Unbilled |
| Supplier contract markup | Bakery supplier contract | Desmond Achterberg | Oct 14, 2026 | 1.4 | $280 | Unbilled |
| Tenant agreement template edits | Ravenswood tenant agreements | Yara Haddad | Oct 14, 2026 | 3.1 | $120 | On draft invoice |
| Formation filings | Fontaine business formation | Yara Haddad | Oct 6, 2026 | 2.5 | $120 | Billed |
| Lease review meeting | Dental group lease review | Ottoline Park-Reyes | Sep 30, 2026 | 1.2 | $320 | Billed |
| Contractor dispute research | Pinecrest contractor dispute | Desmond Achterberg | Sep 28, 2026 | 4.3 | $260 | Billed |
| Time entry | Matter | Timekeeper | Worked | Hours | Rate | Status |
|---|---|---|---|---|---|---|
| Reviewed lease amendments | Dental group lease review | Desmond Achterberg | Oct 18, 2026 | 2.2 | $320 | Unbilled |
| Call with client on formation steps | Fontaine business formation | Ottoline Park-Reyes | Oct 18, 2026 | 0.6 | $280 | Unbilled |
| Draft contractor demand letter | Pinecrest contractor dispute | Ottoline Park-Reyes | Oct 13, 2026 | 1.9 | $350 | Unbilled |
| Supplier contract markup | Bakery supplier contract | Desmond Achterberg | Oct 14, 2026 | 1.4 | $280 | Unbilled |
| Tenant agreement template edits | Ravenswood tenant agreements | Yara Haddad | Oct 14, 2026 | 3.1 | $120 | On draft invoice |
| Formation filings | Fontaine business formation | Yara Haddad | Oct 6, 2026 | 2.5 | $120 | Billed |
| Lease review meeting | Dental group lease review | Ottoline Park-Reyes | Sep 30, 2026 | 1.2 | $320 | Billed |
| Contractor dispute research | Pinecrest contractor dispute | Desmond Achterberg | Sep 28, 2026 | 4.3 | $260 | Billed |
| Invoice | Client | Amount | Paid | Issued | Due | Status |
|---|---|---|---|---|---|---|
| Invoice - Hargreave Dental, lease review | Hargreave Dental Group | $2,880 | $2,880 | Aug 29, 2026 | Sep 28, 2026 | Paid |
| Invoice - Fontaine, formation | Odalys Fontaine | $1,100 | $0 | Sep 28, 2026 | Oct 13, 2026 | Overdue |
| Invoice - Pinecrest, dispute month 1 | Pinecrest Builders | $4,800 | $2,000 | Sep 3, 2026 | Oct 3, 2026 | Overdue |
| Invoice - Bakery, supplier contract | Thistle and Rowe Bakery | $840 | $0 | Oct 12, 2026 | Oct 15, 2026 | Sent |
| Invoice - Ravenswood, tenant agreements | Ravenswood Property Co | $1,950 | $0 | Oct 8, 2026 | Nov 7, 2026 | Sent |
| Invoice - Ndulue, consultation | Emeka Ndulue | $190 | $190 | Sep 18, 2026 | Sep 18, 2026 | Paid |
| Invoice - Pinecrest, dispute month 2 | Pinecrest Builders | $5,200 | $0 | Oct 16, 2026 | Nov 15, 2026 | Draft |
| Invoice - Solheim-Park, estate | Ingrid Solheim-Park | $3,600 | $3,600 | Jul 10, 2026 | Aug 9, 2026 | Paid |
| Invoice | Client | Amount | Paid | Issued | Due | Status |
|---|---|---|---|---|---|---|
| Invoice - Hargreave Dental, lease review | Hargreave Dental Group | $2,880 | $2,880 | Aug 29, 2026 | Sep 28, 2026 | Paid |
| Invoice - Fontaine, formation | Odalys Fontaine | $1,100 | $0 | Sep 28, 2026 | Oct 13, 2026 | Overdue |
| Invoice - Pinecrest, dispute month 1 | Pinecrest Builders | $4,800 | $2,000 | Sep 3, 2026 | Oct 3, 2026 | Overdue |
| Invoice - Bakery, supplier contract | Thistle and Rowe Bakery | $840 | $0 | Oct 12, 2026 | Oct 15, 2026 | Sent |
| Invoice - Ravenswood, tenant agreements | Ravenswood Property Co | $1,950 | $0 | Oct 8, 2026 | Nov 7, 2026 | Sent |
| Invoice - Ndulue, consultation | Emeka Ndulue | $190 | $190 | Sep 18, 2026 | Sep 18, 2026 | Paid |
| Invoice - Pinecrest, dispute month 2 | Pinecrest Builders | $5,200 | $0 | Oct 16, 2026 | Nov 15, 2026 | Draft |
| Invoice - Solheim-Park, estate | Ingrid Solheim-Park | $3,600 | $3,600 | Jul 10, 2026 | Aug 9, 2026 | Paid |
| Matter | Client | Status | Standard rate | Budget | Add time entry |
|---|---|---|---|---|---|
| Dental group lease review | Hargreave Dental Group | Open | $320 | $9,000 | — |
| Fontaine business formation | Odalys Fontaine | Open | $280 | $4,500 | — |
| Pinecrest contractor dispute | Pinecrest Builders | Open | $350 | $22,000 | — |
| Bakery supplier contract | Thistle and Rowe Bakery | Open | $280 | $3,000 | — |
| Ndulue immigration consultation | Emeka Ndulue | Closing | $240 | $1,800 | — |
| Ravenswood tenant agreements | Ravenswood Property Co | Open | $300 | $12,000 | — |
| Solheim-Park estate matter | Ingrid Solheim-Park | Closed | $300 | $6,000 | — |
| Client | Status | Billing email | Terms | Create invoice |
|---|---|---|---|---|
| Hargreave Dental Group | billing@hargravedental.net | — | ||
| Odalys Fontaine | odalys.f@mailbox-demo.net | — | ||
| Pinecrest Builders | ap@pinecrestbuilders.net | — | ||
| Thistle and Rowe Bakery | owner@thistlerowe.net | — | ||
| Emeka Ndulue | emeka.n@mailbox-demo.net | — | ||
| Ravenswood Property Co | accounts@ravenswoodprop.net | — | ||
| Ingrid Solheim-Park | ingrid.sp@mailbox-demo.net | — |
Invoices to chase
| Invoice | Client | Amount | Paid | Issued | Due | Status |
|---|---|---|---|---|---|---|
| Invoice - Hargreave Dental, lease review | Hargreave Dental Group | $2,880 | $2,880 | Aug 29, 2026 | Sep 28, 2026 | Paid |
| Invoice - Fontaine, formation | Odalys Fontaine | $1,100 | $0 | Sep 28, 2026 | Oct 13, 2026 | Overdue |
| Invoice - Pinecrest, dispute month 1 | Pinecrest Builders | $4,800 | $2,000 | Sep 3, 2026 | Oct 3, 2026 | Overdue |
| Invoice - Bakery, supplier contract | Thistle and Rowe Bakery | $840 | $0 | Oct 12, 2026 | Oct 15, 2026 | Sent |
| Invoice - Ravenswood, tenant agreements | Ravenswood Property Co | $1,950 | $0 | Oct 8, 2026 | Nov 7, 2026 | Sent |
| Invoice - Ndulue, consultation | Emeka Ndulue | $190 | $190 | Sep 18, 2026 | Sep 18, 2026 | Paid |
| Invoice - Pinecrest, dispute month 2 | Pinecrest Builders | $5,200 | $0 | Oct 16, 2026 | Nov 15, 2026 | Draft |
| Invoice - Solheim-Park, estate | Ingrid Solheim-Park | $3,600 | $3,600 | Jul 10, 2026 | Aug 9, 2026 | Paid |
Unbilled time
| Time entry | Matter | Timekeeper | Worked | Hours | Rate | Status |
|---|---|---|---|---|---|---|
| Reviewed lease amendments | Dental group lease review | Desmond Achterberg | Oct 18, 2026 | 2.2 | $320 | Unbilled |
| Call with client on formation steps | Fontaine business formation | Ottoline Park-Reyes | Oct 18, 2026 | 0.6 | $280 | Unbilled |
| Draft contractor demand letter | Pinecrest contractor dispute | Ottoline Park-Reyes | Oct 13, 2026 | 1.9 | $350 | Unbilled |
| Supplier contract markup | Bakery supplier contract | Desmond Achterberg | Oct 14, 2026 | 1.4 | $280 | Unbilled |
| Tenant agreement template edits | Ravenswood tenant agreements | Yara Haddad | Oct 14, 2026 | 3.1 | $120 | On draft invoice |
| Formation filings | Fontaine business formation | Yara Haddad | Oct 6, 2026 | 2.5 | $120 | Billed |
| Lease review meeting | Dental group lease review | Ottoline Park-Reyes | Sep 30, 2026 | 1.2 | $320 | Billed |
| Contractor dispute research | Pinecrest contractor dispute | Desmond Achterberg | Sep 28, 2026 | 4.3 | $260 | Billed |
Good time entries get paid. Vague ones get written down.
Rules of thumb
Log time the same day, in tenths of an hour.
Start with a verb and say what was done and why.
One task per entry.
Weekly
Everyone reviews their own Unbilled entries on Friday.
The billing administrator lists entries older than two weeks and asks owners to confirm them.
Last week of the month
Open Time entries and filter Unbilled.
Group by matter and send each attorney a pre-bill summary.
Record any write-downs and agree final amounts.
Create the invoice from the client and mark the entries On draft invoice.
After sending
Mark the invoice Sent and the entries Billed.
Set a follow-up date on the due date.
Polite, regular follow-up collects more than a single loud reminder.
Cadence
The day after the due date: friendly email, mark Overdue.
One week later: call the billing contact.
Two weeks later: partner calls the client.
Part payments
Enter each payment in Paid and keep the balance visible in the invoice.
Checklist
All time entered for the month
Invoices sent or scheduled
Overdue list reviewed with the partner
Clients marked Slow payer reviewed
Matters over budget flagged to the attorney
What's inside
5 tables · 14 views · 1 form · 3 row actions · 1 agent6 pages
- Law Firm Billing and Time
- Dashboard
- Time entry standards
- Monthly invoicing run
- Collections routine
- Month-end review
4 tables
- Time entries6 views · 12 sample rows
- Invoices6 views · 9 sample rows
- Matters1 view · 7 sample rows
- Clients1 view · 7 sample rows
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