Food Truck Operations
Food trucks, mobile kitchens and pop-up vendors
Service stops and sales, permits, commissary prep and private bookings for a food truck.
Use this templateFood Truck Operations
The truck's whole business in one page: service stops with sales, permits that must never lapse, the commissary prep list for each stop and private booking requests. Check the Dashboard before every service, load the truck from the prep list and look at permits expiring in the next 30 days every Monday.
Dashboard
Pre-service routine
Choosing where to park
Keeping permits current
End of day close
Service stops
Every scheduled service, from planned to served, with sales and spot fees.
| Stop | Status | Kind | Address | Date | Sales target (USD) | Sales (USD) |
|---|---|---|---|---|---|---|
| Tuesday brewery night, Hopscotch | Confirmed | 812 Rainey Street | Oct 13, 2026 | $1,400 | — | |
| Wednesday office park lunch | Planned | 1200 Barton Springs Road | Oct 14, 2026 | $900 | — | |
| Saturday farmers market | Confirmed | Republic Square | Oct 17, 2026 | $2,200 | — | |
| Graduation party, Okonkwo family | Confirmed | Eastwood Park pavilion | Oct 30, 2026 | $2,800 | — | |
| Eastside food truck festival | Planned | Mueller Lake Park | Nov 13, 2026 | $5,200 | — | |
| Hopscotch brewery night, last week | Served | 812 Rainey Street | Oct 12, 2026 | $1,400 | $1,620 | |
| Saturday market, last week | Served | Republic Square | Oct 16, 2026 | $2,200 | $2,480 | |
| Thursday office park lunch | Served | 1200 Barton Springs Road | Oct 13, 2026 | $900 | $760 |
Permits and licences
Everything the truck must keep valid, with expiry dates and fees.
| Permit | Status | Kind | Issued | Expires | Fee (USD) | Issued by |
|---|---|---|---|---|---|---|
| Mobile food unit health permit | Valid | Apr 1, 2026 | Apr 1, 2027 | $410 | City health department | |
| City vending licence | Renewal due | Nov 12, 2025 | Nov 12, 2026 | $215 | City clerk | |
| Fire safety inspection | Valid | Jul 10, 2026 | Jul 10, 2027 | $90 | Fire marshal | |
| Commissary kitchen agreement | Valid | Sep 18, 2026 | Sep 18, 2027 | $650 | Eastside Commissary | |
| Brewery event permit, Hopscotch | Valid | Aug 19, 2026 | Feb 15, 2027 | $0 | Hopscotch Brewing | |
| Liability insurance | Renewal due | Nov 2, 2025 | Nov 2, 2026 | $1,240 | Pinnacle Mutual | |
| Festival vendor permit, last year | Expired | Aug 24, 2025 | Aug 24, 2026 | $300 | Festival committee |
Commissary prep
The prep list for each stop, from commissary to loaded on the truck.
| Prep item | Status | Portions | Prep day | Stop | Cook | Added |
|---|---|---|---|---|---|---|
| Marinated pork for tacos | To prep | 160 | Oct 12, 2026 | Tuesday brewery night, Hopscotch | Alejandro Pruitt-Nakamura | — |
| Pickled onions and slaw | Prepped | 200 | Oct 12, 2026 | Tuesday brewery night, Hopscotch | Fiona Oyelaran | — |
| Chipotle crema | Prepped | 3 | Oct 12, 2026 | Tuesday brewery night, Hopscotch | Fiona Oyelaran | — |
| Chicken thighs, adobo | To prep | 120 | Oct 13, 2026 | Wednesday office park lunch | Alejandro Pruitt-Nakamura | — |
| Rice and black beans | To prep | 150 | Oct 13, 2026 | Wednesday office park lunch | Fiona Oyelaran | — |
| Tortillas and cups, packed | To prep | 400 | Oct 16, 2026 | Saturday farmers market | Kwabena Dryden | — |
| Brisket, smoked | To prep | 140 | Oct 15, 2026 | Saturday farmers market | Alejandro Pruitt-Nakamura | — |
| Graduation party salsa trio | To prep | 60 | Oct 28, 2026 | Graduation party, Okonkwo family | Fiona Oyelaran | — |
Private bookings
Private events and catering requests for the truck.
| Booking | Status | Event date | Guests | Quote (USD) | Phone | |
|---|---|---|---|---|---|---|
| Okonkwo family graduation party | Booked | Oct 30, 2026 | 60 | $2,800 | okonkwo.fam@mailpost.net | (512) 555-0181 |
| Greene Valley Elementary field day | Quoted | Nov 22, 2026 | 220 | $3,600 | pta@greenevalley.net | (512) 555-0182 |
| Bellamy company picnic | Inquiry | Dec 17, 2026 | 90 | — | events@bellamyco.net | (512) 555-0183 |
| Torres engagement party | Quoted | Nov 27, 2026 | 45 | $1,900 | torres.party@mailpost.net | (512) 555-0184 |
| Ridgeline office launch lunch | Declined | Oct 26, 2026 | 150 | $4,200 | ops@ridgelinestudio.net | (512) 555-0185 |
| Pecan Street block party | Inquiry | Jan 1, 2027 | 200 | — | blockparty@pecanstreetnb.net | (512) 555-0186 |
Stops, money, permits and prep at a glance.
| Stop | Status | Kind | Address | Date | Sales target (USD) | Sales (USD) |
|---|---|---|---|---|---|---|
| Tuesday brewery night, Hopscotch | Confirmed | 812 Rainey Street | Oct 13, 2026 | $1,400 | — | |
| Wednesday office park lunch | Planned | 1200 Barton Springs Road | Oct 14, 2026 | $900 | — | |
| Saturday farmers market | Confirmed | Republic Square | Oct 17, 2026 | $2,200 | — | |
| Graduation party, Okonkwo family | Confirmed | Eastwood Park pavilion | Oct 30, 2026 | $2,800 | — | |
| Eastside food truck festival | Planned | Mueller Lake Park | Nov 13, 2026 | $5,200 | — | |
| Hopscotch brewery night, last week | Served | 812 Rainey Street | Oct 12, 2026 | $1,400 | $1,620 | |
| Saturday market, last week | Served | Republic Square | Oct 16, 2026 | $2,200 | $2,480 | |
| Thursday office park lunch | Served | 1200 Barton Springs Road | Oct 13, 2026 | $900 | $760 |
| Stop | Status | Kind | Address | Date | Sales target (USD) | Sales (USD) |
|---|---|---|---|---|---|---|
| Tuesday brewery night, Hopscotch | Confirmed | 812 Rainey Street | Oct 13, 2026 | $1,400 | — | |
| Wednesday office park lunch | Planned | 1200 Barton Springs Road | Oct 14, 2026 | $900 | — | |
| Saturday farmers market | Confirmed | Republic Square | Oct 17, 2026 | $2,200 | — | |
| Graduation party, Okonkwo family | Confirmed | Eastwood Park pavilion | Oct 30, 2026 | $2,800 | — | |
| Eastside food truck festival | Planned | Mueller Lake Park | Nov 13, 2026 | $5,200 | — | |
| Hopscotch brewery night, last week | Served | 812 Rainey Street | Oct 12, 2026 | $1,400 | $1,620 | |
| Saturday market, last week | Served | Republic Square | Oct 16, 2026 | $2,200 | $2,480 | |
| Thursday office park lunch | Served | 1200 Barton Springs Road | Oct 13, 2026 | $900 | $760 |
| Permit | Status | Kind | Issued | Expires | Fee (USD) | Issued by |
|---|---|---|---|---|---|---|
| Mobile food unit health permit | Valid | Apr 1, 2026 | Apr 1, 2027 | $410 | City health department | |
| City vending licence | Renewal due | Nov 12, 2025 | Nov 12, 2026 | $215 | City clerk | |
| Fire safety inspection | Valid | Jul 10, 2026 | Jul 10, 2027 | $90 | Fire marshal | |
| Commissary kitchen agreement | Valid | Sep 18, 2026 | Sep 18, 2027 | $650 | Eastside Commissary | |
| Brewery event permit, Hopscotch | Valid | Aug 19, 2026 | Feb 15, 2027 | $0 | Hopscotch Brewing | |
| Liability insurance | Renewal due | Nov 2, 2025 | Nov 2, 2026 | $1,240 | Pinnacle Mutual | |
| Festival vendor permit, last year | Expired | Aug 24, 2025 | Aug 24, 2026 | $300 | Festival committee |
| Prep item | Status | Portions | Prep day | Stop | Cook | Added |
|---|---|---|---|---|---|---|
| Marinated pork for tacos | To prep | 160 | Oct 12, 2026 | Tuesday brewery night, Hopscotch | Alejandro Pruitt-Nakamura | — |
| Pickled onions and slaw | Prepped | 200 | Oct 12, 2026 | Tuesday brewery night, Hopscotch | Fiona Oyelaran | — |
| Chipotle crema | Prepped | 3 | Oct 12, 2026 | Tuesday brewery night, Hopscotch | Fiona Oyelaran | — |
| Chicken thighs, adobo | To prep | 120 | Oct 13, 2026 | Wednesday office park lunch | Alejandro Pruitt-Nakamura | — |
| Rice and black beans | To prep | 150 | Oct 13, 2026 | Wednesday office park lunch | Fiona Oyelaran | — |
| Tortillas and cups, packed | To prep | 400 | Oct 16, 2026 | Saturday farmers market | Kwabena Dryden | — |
| Brisket, smoked | To prep | 140 | Oct 15, 2026 | Saturday farmers market | Alejandro Pruitt-Nakamura | — |
| Graduation party salsa trio | To prep | 60 | Oct 28, 2026 | Graduation party, Okonkwo family | Fiona Oyelaran | — |
Stops this week
| Stop | Status | Kind | Address | Date | Sales target (USD) | Sales (USD) |
|---|---|---|---|---|---|---|
| Tuesday brewery night, Hopscotch | Confirmed | 812 Rainey Street | Oct 13, 2026 | $1,400 | — | |
| Wednesday office park lunch | Planned | 1200 Barton Springs Road | Oct 14, 2026 | $900 | — | |
| Saturday farmers market | Confirmed | Republic Square | Oct 17, 2026 | $2,200 | — | |
| Graduation party, Okonkwo family | Confirmed | Eastwood Park pavilion | Oct 30, 2026 | $2,800 | — | |
| Eastside food truck festival | Planned | Mueller Lake Park | Nov 13, 2026 | $5,200 | — | |
| Hopscotch brewery night, last week | Served | 812 Rainey Street | Oct 12, 2026 | $1,400 | $1,620 | |
| Saturday market, last week | Served | Republic Square | Oct 16, 2026 | $2,200 | $2,480 | |
| Thursday office park lunch | Served | 1200 Barton Springs Road | Oct 13, 2026 | $900 | $760 |
Permits expiring in 45 days
| Permit | Status | Kind | Issued | Expires | Fee (USD) | Issued by |
|---|---|---|---|---|---|---|
| Mobile food unit health permit | Valid | Apr 1, 2026 | Apr 1, 2027 | $410 | City health department | |
| City vending licence | Renewal due | Nov 12, 2025 | Nov 12, 2026 | $215 | City clerk | |
| Fire safety inspection | Valid | Jul 10, 2026 | Jul 10, 2027 | $90 | Fire marshal | |
| Commissary kitchen agreement | Valid | Sep 18, 2026 | Sep 18, 2027 | $650 | Eastside Commissary | |
| Brewery event permit, Hopscotch | Valid | Aug 19, 2026 | Feb 15, 2027 | $0 | Hopscotch Brewing | |
| Liability insurance | Renewal due | Nov 2, 2025 | Nov 2, 2026 | $1,240 | Pinnacle Mutual | |
| Festival vendor permit, last year | Expired | Aug 24, 2025 | Aug 24, 2026 | $300 | Festival committee |
Prep due this week
| Prep item | Status | Portions | Prep day | Stop | Cook | Added |
|---|---|---|---|---|---|---|
| Marinated pork for tacos | To prep | 160 | Oct 12, 2026 | Tuesday brewery night, Hopscotch | Alejandro Pruitt-Nakamura | — |
| Pickled onions and slaw | Prepped | 200 | Oct 12, 2026 | Tuesday brewery night, Hopscotch | Fiona Oyelaran | — |
| Chipotle crema | Prepped | 3 | Oct 12, 2026 | Tuesday brewery night, Hopscotch | Fiona Oyelaran | — |
| Chicken thighs, adobo | To prep | 120 | Oct 13, 2026 | Wednesday office park lunch | Alejandro Pruitt-Nakamura | — |
| Rice and black beans | To prep | 150 | Oct 13, 2026 | Wednesday office park lunch | Fiona Oyelaran | — |
| Tortillas and cups, packed | To prep | 400 | Oct 16, 2026 | Saturday farmers market | Kwabena Dryden | — |
| Brisket, smoked | To prep | 140 | Oct 15, 2026 | Saturday farmers market | Alejandro Pruitt-Nakamura | — |
| Graduation party salsa trio | To prep | 60 | Oct 28, 2026 | Graduation party, Okonkwo family | Fiona Oyelaran | — |
How to read the numbers
The night before
Prep list read and divided between cooks
Propane, water and ice checked
Cash float and card reader charged
Morning at the commissary
Cook and cool items in the order on the prep list.
Label every container with the item, date and time.
Load the truck coldest and heaviest first; press Load it as items go on.
Before leaving
Check the truck lights, tires and fire extinguisher.
Confirm the stop address and arrival time with the contact.
The best stop in the world fails if the truck leaves without the tortillas.
What to compare
Learning from results
After each stop, enter sales and hours.
Compare Sales after spot fee by kind of stop each month.
Keep the top three places, test one new place a week, and drop what misses its target.
The calendar
Every permit sits in the Permits table with an expiry date.
On the first of each month, open Permits expiring in 45 days.
Renewing
Start at 45 days; gather the forms and the fee.
Send the application and note the date.
When the new document arrives, press Renewed and update the dates.
Never
Serve with an expired permit or insurance. One inspection can cost a season.
At the stop
Count the cash, run the card report and note what sold out.
Wipe down surfaces, empty grease and greywater into approved containers.
Back at the commissary
Unload leftovers and log what must be thrown away.
Clean the truck, restock cups and napkins.
Enter sales and hours on the stop and press Close out the day.
The next morning
Read the notes from the last stop before writing the prep list.
What's inside
5 tables · 26 views · 1 form · 4 row actions · 1 agent6 pages
- Food Truck Operations
- Dashboard
- Pre-service routine
- Choosing where to park
- Keeping permits current
- End of day close
4 tables
- Service stops8 views · 10 sample rows
- Permits and licences6 views · 7 sample rows
- Commissary prep6 views · 9 sample rows
- Private bookings6 views · 6 sample rows
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