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Counseling practice

Ashcombe Commons Counseling · Counseling practice · Madison, WI

Ibrahim Whitcombe owns Ashcombe Commons Counseling, a group counseling practice in Madison, and he uses this to keep every closet's supplies counted, reordered on time and never run out.

HealthcareInventoryImports4 tables · 6 views · 1 form · 3 dimension sets · 1 dashboard · 1 digest · 1 document · 1 notification · 1 agent
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Stock board

Supplies
In stock16
Herbal tea assortmentACC-1102Waiting room
Paper cups, 8 ozACC-1104Waiting room
Bottled waterACC-1105Waiting room
Coloring books and crayon setsACC-1106Waiting room
Name tent cardsACC-1108Group room
11 more
Low4
PHQ-9 questionnaire padACC-1113Forms and handouts
Toner cartridge, color setACC-1121Office
Trash liners, 13 galACC-1128Cleaning and safety
Sand tray figures setACC-1133Sensory and play
Reorder now5
Decaf coffee podsACC-1103Waiting room
Whiteboard markers, assortedACC-1107Group room
Adult intake packetACC-1115Forms and handouts
Crisis resource cardsACC-1118Forms and handouts
Toner cartridge, blackACC-1120Office
On order8
Tissue boxes, 2-plyACC-1101Waiting room
Ballpoint pens, blackACC-1111Group room
Appointment reminder cardsACC-1123Office
Manila folders, letterACC-1124Office
Paper towelsACC-1127Cleaning and safety
3 more
Discontinued1
Toner cartridge, black (old model)ACC-1134Office

Tables

Supplies

34 sample rows · 16 columns

Everything in the closets and cabinets: how many are on hand, when to reorder and when each is next counted.

SupplySKUCategoryUnitKept inOn handReorder point
Adolescent intake packetACC-1116Forms and handoutsset of 25Front desk closet53
Adult intake packetACC-1115Forms and handoutsset of 25Front desk closet24
Appointment reminder cardsACC-1123Officepad of 100Front desk closet95
Ballpoint pens, blackACC-1111Group roombox of 60Group room B cabinet32
Bottled waterACC-1105Waiting roomcase of 24Break room43
Coloring books and crayon setsACC-1106Waiting roomset of 12Front desk closet64
Consent to treatment padACC-1117Forms and handoutspad of 50Front desk closet64
Copy paper, letterACC-1119Officecase of 5 reamsSupply room shelf43
Crisis resource cardsACC-1118Forms and handoutspack of 100Front desk closet13
Decaf coffee podsACC-1103Waiting roombox of 48Break room23
Disinfecting wipes canisterACC-1126Cleaning and safetycanister of 75Supply room shelf128
Envelopes, #10ACC-1122Officebox of 500Supply room shelf21

22 more rows

Suppliers

7 sample rows · 13 columns

The companies the practice buys from, with a rep, terms and how long a delivery takes.

SupplierAccount repRep phoneRep emailAccount numberPayment termsLead time
Bellwether Play Therapy SupplyCorwin Abernathy-Hale(608) 555-0110corwin.abernathy@bellwetherplaytherapysupply.comACC-70558Net 308
Harborlight Clinical FormsPriyanka Venugopal(608) 555-0109priyanka.venugopal@harborlightclinicalforms.comACC-70521Prepaid6
Kestrel Paper and PrintOsgood Whitlock(608) 555-0108osgood.whitlock@kestrelpaperandprint.comACC-70484Net 153
Lindenfield Janitorial SupplyAnnika Gerritsen(608) 555-0107annika.gerritsen@lindenfieldjanitorialsupply.comACC-70447Net 304
Orchard Row Safety and SanitationFitzgerald Obuya(608) 555-0112fitzgerald.obuya@orchardrowsafetyandsanitation.comACC-70632Net 303
Quillfeather Wholesale FoodsMagdalena Strand(608) 555-0111magdalena.strand@quillfeatherwholesalefoods.comACC-70595Net 152
Tamarack Office ProductsDellwood Reyes(608) 555-0106dellwood.reyes@tamarackofficeproducts.comACC-70410Net 303

Purchase orders

14 sample rows · 9 columns

Each order placed with a supplier, what is on it, when it was ordered and when it arrives.

PO numberSupplierStatusOrderedExpectedReceivedSupplies
PO-3140Harborlight Clinical FormsDraft———Crisis resource cards, Adult intake packet
PO-3137Bellwether Play Therapy SupplyOrderedOct 16, 2026Oct 24, 2026—Weighted lap pads, Feelings cards deck
PO-3134Lindenfield Janitorial SupplyOrderedOct 14, 2026Oct 21, 2026—Tissue boxes, 2-ply
PO-3131Orchard Row Safety and SanitationOrderedOct 12, 2026Oct 20, 2026—First-aid kit refill, Paper towels
PO-3128Kestrel Paper and PrintPartly receivedOct 9, 2026Oct 13, 2026—Ballpoint pens, black, Manila folders, letter, Appointment reminder cards
PO-3125Harborlight Clinical FormsCancelledOct 1, 2026Oct 5, 2026—Consent to treatment pad, Crisis resource cards
PO-3122Quillfeather Wholesale FoodsReceivedSep 29, 2026Oct 2, 2026Oct 3, 2026Paper cups, 8 oz, Bottled water, Herbal tea assortment
PO-3119Tamarack Office ProductsReceivedSep 22, 2026Sep 26, 2026Sep 26, 2026Whiteboard markers, assorted, Sticky notes, 3 x 3 in, Whiteboard erasers
PO-3116Bellwether Play Therapy SupplyReceivedSep 18, 2026Sep 24, 2026Sep 25, 2026Fidget kits, Sand tray figures set
PO-3113Orchard Row Safety and SanitationReceivedSep 15, 2026Sep 18, 2026Sep 19, 2026Hand sanitizer pump bottle, Disinfecting wipes canister, Trash liners, 13 gal
PO-3110Kestrel Paper and PrintReceivedSep 10, 2026Sep 13, 2026Sep 13, 2026Copy paper, letter, Toner cartridge, black, Envelopes, #10
PO-3107Harborlight Clinical FormsReceivedSep 7, 2026Sep 11, 2026Sep 12, 2026PHQ-9 questionnaire pad, GAD-7 questionnaire pad, Adult intake packet

2 more rows

Also included

  • Monday reorder listDigest
  • Count coming dueNotificationGives the office manager a nudge two days ahead of each scheduled shelf count.
  • Order confirmation noteDocumentThe short note sent to a supplier with a purchase order, naming the delivery date the practice expects.

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