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Vendor management

Thornhollow Hollow Procurement · Vendor management · Chicago, IL

Una Fitzwilliam is the procurement lead at Thornhollow Hollow Procurement, the buying team of a mid-size manufacturer in Chicago, and she runs every new buyer through one onboarding checklist while keeping the team's hours, credentials and vendor-desk rota current.

Any businessTeam and HRChecklists4 tables · 7 views · 1 form · 3 dimension sets · 1 digest · 1 checklist · 1 notification · 1 agent
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Onboarding board

Buyer files
Paperwork0
Systems access1
Barnaby Nightingale-OseiBarnaby Nightingale-OseiTH-122
Policy training1
Persephone Whitcombe-EzePersephone Whitcombe-EzeTH-121
Cleared20
Una FitzwilliamUna FitzwilliamTH-101
Hartley Brennaman-OseiHartley Brennaman-OseiTH-102
Calliope Abernathy-MishraCalliope Abernathy-MishraTH-103
Zephyr Montague-AdelekeZephyr Montague-AdelekeTH-104
Isadora Kellerman-NcubeIsadora Kellerman-NcubeTH-105
15 more

Tables

Buyer files

22 sample rows · 16 columns

One file per person on the purchasing team, with hours, category and the approval limit only the lead sees.

NameTeam recordEmployee numberBuys forEmploymentWeekly hoursStatus
Alasdair Pettibone-NkemeluAlasdair Pettibone-NkemeluTH-114Whole teamFull-time40Active
Barnaby Nightingale-OseiBarnaby Nightingale-OseiTH-122FacilitiesFull-time40Onboarding
Calliope Abernathy-MishraCalliope Abernathy-MishraTH-103FacilitiesFull-time40Active
Casimir Oyegoke-TranbergCasimir Oyegoke-TranbergTH-112LogisticsFull-time40Active
Cormac Delacroix-YilmazCormac Delacroix-YilmazTH-110FacilitiesFull-time40Active
Dorothea Pennywell-KamauDorothea Pennywell-KamauTH-111MarketingFull-time40Active
Emmerich Stavrakis-BoatengEmmerich Stavrakis-BoatengTH-108Professional servicesFull-time40Active
Ezekiel Rutherford-MbekiEzekiel Rutherford-MbekiTH-118LogisticsPart-time16Active
Hartley Brennaman-OseiHartley Brennaman-OseiTH-102IT and softwareFull-time40Active
Isadora Kellerman-NcubeIsadora Kellerman-NcubeTH-105Direct materialsFull-time40Active
Lucian Hargreaves-DlaminiLucian Hargreaves-DlaminiTH-116Professional servicesPart-time20Active
Ludovica Merrick-SatoLudovica Merrick-SatoTH-115Whole teamFull-time40Active

10 more rows

Credentials

28 sample rows · 8 columns

Every professional credential and required training a buyer holds, what renewing costs and the day it runs out.

CredentialHolderKindReferenceIssued onExpires onRenewal fee
Zephyr, export controls awarenessZephyr Montague-AdelekeExport controls awarenessTH-C3166Jun 5, 2025Sep 30, 2026$120
Dorothea, data privacy for buyersDorothea Pennywell-KamauData privacy for buyersTH-C3276Apr 11, 2026Oct 9, 2026$60
Isadora, certified purchasing professionalIsadora Kellerman-NcubeCertified purchasing professionalTH-C3188Aug 9, 2024Nov 9, 2026$495
Rhosyn, supplier ethics courseRhosyn Gallimore-OduyaSupplier ethics courseTH-C3221Nov 12, 2025Nov 12, 2026$0
Hartley, certified purchasing professionalHartley Brennaman-OseiCertified purchasing professionalTH-C3122Nov 17, 2024Nov 23, 2026$495
Maeve, data privacy for buyersMaeve Tolliver-AnandData privacy for buyersTH-C3342May 1, 2026Nov 27, 2026$60
Casimir, export controls awarenessCasimir Oyegoke-TranbergExport controls awarenessTH-C3287Nov 22, 2025Dec 13, 2026$120
Emmerich, data privacy for buyersEmmerich Stavrakis-BoatengData privacy for buyersTH-C3243Jan 11, 2026Jan 11, 2027$60
Zephyr, supplier ethics courseZephyr Montague-AdelekeSupplier ethics courseTH-C3177Feb 10, 2026Feb 10, 2027$0
Cormac, supplier ethics courseCormac Delacroix-YilmazSupplier ethics courseTH-C3265Mar 12, 2026Mar 12, 2027$0
Una, supplier ethics courseUna FitzwilliamSupplier ethics courseTH-C3111Apr 1, 2026Apr 1, 2027$0
Calliope, supplier ethics courseCalliope Abernathy-MishraSupplier ethics courseTH-C3155Apr 21, 2026Apr 21, 2027$0

16 more rows

Desk rota

26 sample rows · 6 columns

Who covers the vendor escalation line and the renewal and onboarding desks on which morning.

SlotCovered byDeskStartsEndsSlot status
Hartley, contract renewals desk, 12 days agoHartley Brennaman-OseiContract renewals deskOct 6, 2:00 PMOct 6, 6:00 PMCompleted
Isadora, vendor escalations, 11 days agoIsadora Kellerman-NcubeVendor escalationsOct 7, 2:00 PMOct 7, 6:00 PMCompleted
Emmerich, contract renewals desk, 10 days agoEmmerich Stavrakis-BoatengContract renewals deskOct 8, 2:00 PMOct 8, 6:00 PMCompleted
Casimir, vendor escalations, 9 days agoCasimir Oyegoke-TranbergVendor escalationsOct 9, 2:00 PMOct 9, 6:00 PMSwapped
Ludovica, supplier onboarding desk, 8 days agoLudovica Merrick-SatoSupplier onboarding deskOct 10, 2:00 PMOct 10, 6:00 PMCompleted
Ezekiel, vendor escalations, 7 days agoEzekiel Rutherford-MbekiVendor escalationsOct 11, 2:00 PMOct 11, 6:00 PMCompleted
Calliope, vendor escalations, 6 days agoCalliope Abernathy-MishraVendor escalationsOct 12, 2:00 PMOct 12, 6:00 PMCompleted
Thelonious, contract renewals desk, 5 days agoThelonious Vanterpool-RuizContract renewals deskOct 13, 2:00 PMOct 13, 6:00 PMCompleted
Cormac, vendor escalations, 4 days agoCormac Delacroix-YilmazVendor escalationsOct 14, 2:00 PMOct 14, 6:00 PMCompleted
Philomela, contract renewals desk, 3 days agoPhilomela Castlereagh-ObuyaContract renewals deskOct 15, 2:00 PMOct 15, 6:00 PMCompleted
Lucian, contract renewals desk, 2 days agoLucian Hargreaves-DlaminiContract renewals deskOct 16, 2:00 PMOct 16, 6:00 PMCompleted
Tabitha, contract renewals desk, 1 days agoTabitha Longbottom-AchterbergContract renewals deskOct 17, 2:00 PMOct 17, 6:00 PMCompleted

14 more rows

Also included

  • New buyer onboardingChecklist
  • Monday renewalsDigest
  • Credential expiredNotificationWarns the procurement lead when a buyer's credential or required training goes out of date.

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