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Ultimate Tasks

Oak Hollow Studio · Personal productivity · Portland, OR

Mireille Castellanos runs a three-person design studio and uses this to capture every task, pick what matters today and reflect at the end of the day.

Any businessProjectsBoards4 tables · 16 views · 1 form · 2 row actions · 1 agent
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By state

Projects
Planning2
Plan the autumn workshop seriesDec 12, 2026Six workshops sold out with a waiting list
Move to a new officeJan 16, 2027Lease signed and the move finished in one weekend
Active2
Redo the studio websiteNov 17, 2026A site that books workshops without email back-and-forth
Tax and bookkeeping catch-upOct 30, 2026Taxes filed and the books reconciled to the penny
Done0

Tables

Projects

4 sample rows · 9 columns

The bigger outcomes, each with its tasks and how many are done.

ProjectStateTarget dateOutcomeAdd task
Tax and bookkeeping catch-upActiveOct 30, 2026Taxes filed and the books reconciled to the penny—
Redo the studio websiteActiveNov 17, 2026A site that books workshops without email back-and-forth—
Plan the autumn workshop seriesPlanningDec 12, 2026Six workshops sold out with a waiting list—
Move to a new officePlanningJan 16, 2027Lease signed and the move finished in one weekend—

Tasks

20 sample rows · 17 columns

Every task with its status, focus, due day, estimate and tags.

TaskParent taskProjectStatusFocusDuePriority
Clear the desk drawer——DoneSomedayOct 8, 2026Low
Move the blog posts to the new site—Redo the studio websiteTo doSoonOct 9, 2026Medium
Buy a domain for the new site—Redo the studio websiteDoneSoonOct 12, 2026Medium
Sketch three homepage layouts—Redo the studio websiteDoneSoonOct 14, 2026High
Choose a new font pairingSketch three homepage layoutsRedo the studio websiteTo doNowOct 14, 2026Low
Chase two overdue invoices—Tax and bookkeeping catch-upTo doNowOct 16, 2026High
Write the About page copySketch three homepage layoutsRedo the studio websiteDoingNowOct 18, 2026High
Water the studio plants——To doNowOct 18, 2026Low
Reply to the podcast invitation——InboxNowOct 19, 2026Medium
Reconcile the bank statement—Tax and bookkeeping catch-upDoingNowOct 20, 2026High
Set up redirects from old pages—Redo the studio websiteTo doSoonOct 21, 2026Medium
Back up the design files——To doSoonOct 21, 2026High

8 more rows

Journal

3 sample rows · 5 columns

A few lines at the end of each day: the win, the lesson, the mood.

Win of the dayDateMoodTasks planned
Shipped the About page draftOct 17, 2026GoodWrite the About page copy, Reconcile the bank statement
Two invoices sentOct 16, 2026OkayChase two overdue invoices
Chose the homepage directionOct 15, 2026GreatSketch three homepage layouts

Also included

  • StartRow action
  • Mark doneRow action

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