Invoice and Expense Tracker
Thistledown Photography · Invoicing and expenses · Charleston, SC
Ilse Marchetti runs a photography studio and uses this to see which invoices are overdue, what each client has paid and what the studio spends by category each month.
Use this templateAll clients
Clients| Client | Contact | Billing email | Payment terms (days) | Send email | Added |
|---|---|---|---|---|---|
| Gilmore Events | Corinne Gilmore | corinne@gilmoreevents.net | 30 | — | — |
| Alden County Tourism | Fabian Osei | fabian@aldencounty.net | 14 | — | — |
| Bright Bride Collective | Mina Takahashi | mina@brightbridecollective.net | 14 | — | — |
| Oakland Meadows Estates | Heloise Vance | heloise@oaklandmeadows.net | 30 | — | — |
Tables
Clients
4 sample rows · 12 columnsWho you invoice.
| Client | Contact | Billing email | Payment terms (days) | Send email | Added |
|---|---|---|---|---|---|
| Gilmore Events | Corinne Gilmore | corinne@gilmoreevents.net | 30 | — | — |
| Alden County Tourism | Fabian Osei | fabian@aldencounty.net | 14 | — | — |
| Bright Bride Collective | Mina Takahashi | mina@brightbridecollective.net | 14 | — | — |
| Oakland Meadows Estates | Heloise Vance | heloise@oaklandmeadows.net | 30 | — | — |
Invoices
12 sample rows · 13 columnsEvery invoice, its status and due date.
| Work billed | Invoice number | Status | Amount | Issued | Due | Paid on |
|---|---|---|---|---|---|---|
| Brand film edit, first cut | — | Paid | $1,800 | Jul 15, 2026 | Jul 29, 2026 | Jul 26, 2026 |
| Product launch shoot | — | Paid | $2,400 | Aug 9, 2026 | Aug 23, 2026 | Aug 19, 2026 |
| Event highlights reel | — | Sent | $2,400 | Oct 8, 2026 | Nov 7, 2026 | — |
| Testimonial series | — | Paid | $950 | Jul 22, 2026 | Aug 5, 2026 | Aug 7, 2026 |
| Social cut-downs, batch two | — | Overdue | $1,350 | Sep 10, 2026 | Sep 24, 2026 | — |
| Studio rental and crew | — | Sent | $1,350 | Oct 12, 2026 | Oct 26, 2026 | — |
| Website hero film | — | Paid | $3,200 | Aug 14, 2026 | Aug 28, 2026 | Aug 29, 2026 |
| Training video set | — | Overdue | $1,600 | Sep 18, 2026 | Oct 2, 2026 | — |
| Season opener teaser | — | Draft | $1,600 | — | Oct 31, 2026 | — |
| Interview series, part one | — | Paid | $2,750 | Aug 27, 2026 | Sep 26, 2026 | Sep 28, 2026 |
| Behind the scenes edit | — | Sent | $2,750 | Oct 6, 2026 | Nov 5, 2026 | — |
| Drone survey footage | — | Draft | $980 | — | Nov 17, 2026 | — |
Expenses
14 sample rows · 5 columnsMoney the studio spends.
| Spent on | Category | Amount | Date | Logged |
|---|---|---|---|---|
| Camera body repair | $640 | Jul 30, 2026 | — | |
| Studio rent | $900 | Aug 19, 2026 | — | |
| Studio rent (second payment) | $900 | Sep 18, 2026 | — | |
| Studio rent (third payment) | $900 | Oct 18, 2026 | — | |
| Photo editing subscription | $54 | Aug 21, 2026 | — | |
| Photo editing subscription (second payment) | $54 | Sep 20, 2026 | — | |
| Online gallery hosting | $36 | Sep 3, 2026 | — | |
| Mileage to venues | $212 | Sep 8, 2026 | — | |
| Mileage to venues (second payment) | $176 | Oct 9, 2026 | — | |
| Printed albums for client | $388 | Sep 13, 2026 | — | |
| Prop and backdrop restock | $164 | Oct 1, 2026 | — | |
| Local wedding fair booth | $450 | Aug 29, 2026 | — |
Also included
- Mark paid
- Mark sent
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