Corporate event planner
Lanternhill Valley Events · Corporate event planner · Bend, OR
Ysolde Rutledge is the event director at Lanternhill Valley Events, a corporate event planning firm in Bend, and she uses this to give each client who writes about an upcoming event an answer, then close that request before the week is out.
EventsCustomer serviceClient portals4 tables · 5 views · 1 form · 3 dimension sets · 1 portal · 1 digest · 1 notification · 1 stage rule set · 1 agent
Use this templateRequest board
RequestsSecond screen for the breakout room
Add gluten-free lunches for nine
Eleven more dealers confirmed
Move the dinner start to half past six
Is there a loading dock for the trophies
Lapel mics for four presenters
VIP table for the investor group
Plated dessert instead of stations
Wine pairing for the five courses
Start the breakouts thirty minutes later
Add two spouses to the Friday dinner
Final headcount for the Thursday lunch
Deposit split between two cost centers
Name spellings for the place cards
Hold the keynote for the CEO's flight
Line fourteen on the final invoice
Parking charge on the venue invoice
Duplicate AV charge
Remove three who cannot attend
Early access for setup
Tables
Requests
30 sample rows · 11 columnsEvery change, question and favor a client brings about an event, from the day it came in to the day it was closed.
| Request | Client | Event | Kind | Status | Opened | Answer due |
|---|---|---|---|---|---|---|
| Duplicate AV charge | Dunmore Biologics | Dunmore sales kickoff | Oct 6, 2026 | Oct 9, 2026 | ||
| Line fourteen on the final invoice | Brightwater Actuarial Group | Brightwater client appreciation lunch | Oct 9, 2026 | Oct 13, 2026 | ||
| Parking charge on the venue invoice | Calloway Freight Systems | Calloway safety training day | Oct 10, 2026 | Oct 14, 2026 | ||
| Remove three who cannot attend | Everhart Software | Everhart engineering summit | Oct 11, 2026 | Oct 14, 2026 | ||
| Shuttle from the airport | Brightwater Actuarial Group | Brightwater leadership offsite | Oct 10, 2026 | Oct 14, 2026 | ||
| Early access for setup | Calloway Freight Systems | Calloway annual dealer meeting | Oct 12, 2026 | Oct 15, 2026 | ||
| Allergy card for table two | Ironbridge Credit Union | Ironbridge board dinner | Oct 13, 2026 | Oct 16, 2026 | ||
| Shift the awards by fifteen minutes | Harborview Dental Supply | Harborview distributor awards night | Oct 14, 2026 | Oct 16, 2026 | ||
| Passed appetizers at cocktail hour | Dunmore Biologics | Dunmore product launch evening | Oct 12, 2026 | Oct 16, 2026 | ||
| Plated dessert instead of stations | Fairlane Insurance Cooperative | Fairlane member appreciation dinner | Oct 13, 2026 | Oct 19, 2026 | ||
| Start the breakouts thirty minutes later | Everhart Software | Everhart engineering summit | Oct 14, 2026 | Oct 19, 2026 | ||
| Final headcount for the Thursday lunch | Calloway Freight Systems | Calloway annual dealer meeting | Oct 13, 2026 | Oct 19, 2026 |
Events
12 sample rows · 10 columnsEach corporate event on the books, with its day, venue, headcount and budget.
| Event | Client | Kind of event | Event day | Venue | Guests | Budget |
|---|---|---|---|---|---|---|
| Brightwater leadership offsite | Brightwater Actuarial Group | Nov 9, 2026 | 42 | $38,500 | ||
| Calloway annual dealer meeting | Calloway Freight Systems | Oct 27, 2026 | 120 | $61,000 | ||
| Dunmore product launch evening | Dunmore Biologics | Nov 2, 2026 | 160 | $54,000 | ||
| Everhart engineering summit | Everhart Software | Oct 23, 2026 | 85 | $28,000 | ||
| Fairlane member appreciation dinner | Fairlane Insurance Cooperative | Nov 17, 2026 | 140 | $47,000 | ||
| Greywell partners retreat | Greywell Architects | Nov 27, 2026 | 26 | $33,000 | ||
| Harborview distributor awards night | Harborview Dental Supply | Oct 30, 2026 | 110 | $39,000 | ||
| Ironbridge board dinner | Ironbridge Credit Union | Oct 21, 2026 | 24 | $14,500 | ||
| Brightwater client appreciation lunch | Brightwater Actuarial Group | Oct 8, 2026 | 60 | $17,500 | ||
| Calloway safety training day | Calloway Freight Systems | Oct 1, 2026 | 75 | $12,800 | ||
| Dunmore sales kickoff | Dunmore Biologics | Sep 24, 2026 | 130 | $36,500 | ||
| Everhart holiday party | Everhart Software | Dec 12, 2026 | 150 | $52,000 |
Clients
8 sample rows · 9 columnsThe companies that hire Lanternhill Valley for their events, with the person who answers for each.
| Company | Industry | Contact | Contact phone | Client since | Events | Requests |
|---|---|---|---|---|---|---|
| Brightwater Actuarial Group | Hollis Pennington-Beck | (541) 555-0110 | Nov 17, 2024 | Brightwater leadership offsite, Brightwater client appreciation lunch | Switch the Friday dinner to a buffet, Add two spouses to the Friday dinner, Line fourteen on the final invoice, Shuttle from the airport | |
| Calloway Freight Systems | Wendeline Okpara | (541) 555-0111 | May 16, 2025 | Calloway annual dealer meeting, Calloway safety training day | Eleven more dealers confirmed, Lapel mics for four presenters, Final headcount for the Thursday lunch, Parking charge on the venue invoice, Early access for setup | |
| Dunmore Biologics | Rufus Castellane-Moore | (541) 555-0112 | Aug 14, 2025 | Dunmore product launch evening, Dunmore sales kickoff | VIP table for the investor group, Projection mapping on the gallery wall, Hold the keynote for the CEO's flight, Duplicate AV charge, Passed appetizers at cocktail hour | |
| Everhart Software | Linnea Ashdown | (541) 555-0113 | Sep 23, 2025 | Everhart engineering summit, Everhart holiday party | Second screen for the breakout room, Add gluten-free lunches for nine, Start the breakouts thirty minutes later, Remove three who cannot attend | |
| Fairlane Insurance Cooperative | Ravenna Okwuosa-Webb | (541) 555-0114 | Dec 22, 2025 | Fairlane member appreciation dinner | Plated dessert instead of stations, Deposit split between two cost centers, Dance floor lights | |
| Greywell Architects | Josiah Falkenrath | (541) 555-0115 | Jan 31, 2026 | Greywell partners retreat | Cabin assignments for the quiet floor, Vegetarian count for the retreat | |
| Harborview Dental Supply | Zaneta Ferreira-Ng | (541) 555-0116 | Mar 22, 2026 | Harborview distributor awards night | Is there a loading dock for the trophies, Stage lighting for the award reveal, Name spellings for the place cards, Shift the awards by fifteen minutes | |
| Ironbridge Credit Union | Anselm Bartholomew-Reyes | (541) 555-0117 | May 21, 2026 | Ironbridge board dinner | Move the dinner start to half past six, Wine pairing for the five courses, Allergy card for table two |
Also included
- Your events and requests
- Request board
- Requests needing an answer
- Request arrivedTells the client services lead a client sent a request so someone takes it the same day.
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