Vendor management
Halberd Point Medical Center · Vendor management · Spokane, WA
Olivia Grant runs procurement at Halberd Point Medical Center, a 220-bed hospital in Spokane, and she uses this to keep every vendor's contract signed and every insurance certificate current so nothing lapses before an audit.
Any businessComplianceDocuments and e-sign4 tables · 7 views · 1 form · 1 dimension set · 1 dashboard · 1 digest · 1 document · 1 notification · 1 agent
Use this templateContract board
ContractsFieldstone Office Products: office products
Ironbridge Biomedical Service: lab analyzer service
Evergreen Pharmaceutical Distribution: pharmacy automation
Lakeshore Staffing Alliance: travel nurse placements
Bluepeak Software Systems: patient scheduling software
Redwater Imaging Parts: imaging parts
Clearwater Linen Company: scrub rental addendum
Northgate Elevator and Lift: lift inspection
Cascadia Surgical Supply: surgical supplies, two-year
Ironbridge Biomedical Service: imaging equipment service
Clearwater Linen Company: linen and laundry
Pinewood Food Service Partners: food service
Summit Security Group: campus security
Orchard Lane Grounds Care: grounds care
Cascadia Surgical Supply: gloves and gowns, annual
Harrowgate Medical Waste: sharps container program
Pinewood Food Service Partners: vending and cafe equipment
Tables
Contracts
24 sample rows · 16 columnsEvery agreement with a vendor: what kind it is, what it is worth each year, and where it stands from draft to signed.
| Contract | Contract number | Vendor | Kind | Status | Annual value | Starts on |
|---|---|---|---|---|---|---|
| Cascadia Surgical Supply: gloves and gowns, annual | CT-2276 | Cascadia Surgical Supply | $120,000 | Nov 17, 2024 | ||
| Orchard Lane Grounds Care: grounds care | CT-2261 | Orchard Lane Grounds Care | $21,000 | Jun 5, 2025 | ||
| Harrowgate Medical Waste: sharps container program | CT-2306 | Harrowgate Medical Waste | $15,000 | Aug 24, 2025 | ||
| Northgate Elevator and Lift: elevator service | CT-2236 | Northgate Elevator and Lift | $48,000 | Feb 10, 2026 | ||
| Ironbridge Biomedical Service: imaging equipment service | CT-2206 | Ironbridge Biomedical Service | $215,000 | Jun 20, 2026 | ||
| Summit Security Group: campus security | CT-2221 | Summit Security Group | $312,000 | Sep 3, 2025 | ||
| Tamarack HVAC Services: heating and cooling service | CT-2251 | Tamarack HVAC Services | $66,000 | Sep 3, 2026 | ||
| Summit Security Group: parking attendants | CT-2311 | Summit Security Group | $58,000 | Sep 18, 2026 | ||
| Bluepeak Software Systems: billing software support | CT-2291 | Bluepeak Software Systems | $230,000 | Oct 3, 2025 | ||
| Clearwater Linen Company: scrub rental addendum | CT-2281 | Clearwater Linen Company | $24,000 | Oct 25, 2026 | ||
| Redwater Imaging Parts: imaging parts | CT-2266 | Redwater Imaging Parts | $56,000 | Oct 28, 2026 | ||
| Lakeshore Staffing Alliance: travel nurse placements | CT-2226 | Lakeshore Staffing Alliance | $780,000 | Nov 1, 2026 |
Insurance certificates
24 sample rows · 10 columnsThe insurance certificate each vendor must keep current, with the carrier, the limit and the day it runs out.
| Certificate | Vendor | Coverage | Insurance carrier | Policy number | Coverage limit | Effective on |
|---|---|---|---|---|---|---|
| Pinewood Food Service Partners: general liability certificate | Pinewood Food Service Partners | Cedar Ridge Indemnity | GL-480822 | $2,000,000 | Oct 28, 2025 | |
| Tamarack HVAC Services: general liability certificate | Tamarack HVAC Services | Alder Creek Underwriters | PL-482603 | $1,000,000 | Nov 7, 2025 | |
| Ironbridge Biomedical Service: general liability certificate | Ironbridge Biomedical Service | Pennant Harbor Insurance | WC-480274 | $2,000,000 | Nov 22, 2025 | |
| Ironbridge Biomedical Service: professional liability certificate | Ironbridge Biomedical Service | Pennant Harbor Insurance | CY-480411 | $3,000,000 | Nov 22, 2025 |
Vendors
14 sample rows · 16 columnsThe companies the hospital buys from, how risky each is to lose, and what is signed and insured for each.
| Vendor | Vendor number | Vendor type | Risk tier | Standing | Contact | Contact email |
|---|---|---|---|---|---|---|
| Bluepeak Software Systems | VND-163 | Quentin Abernathy-Lowe | quentin.abernathy@bluepeaksoftwaresys.net | |||
| Cascadia Surgical Supply | VND-107 | Reuben Calloway-Finch | reuben.calloway@cascadiasurgical.net | |||
| Clearwater Linen Company | VND-121 | Dorothea Illingworth | dorothea.illingworth@clearwaterlinenco.net | |||
| Evergreen Pharmaceutical Distribution | VND-149 | Bastian Wolcott | bastian.wolcott@evergreenpharmadist.net | |||
| Fieldstone Office Products | VND-184 | Zenobia Hartwell-Ng | zenobia.hartwell@fieldstoneofficeproducts.net | |||
| Harrowgate Medical Waste | VND-170 | Saoirse Delacourt | saoirse.delacourt@harrowgatewaste.net | |||
| Ironbridge Biomedical Service | VND-114 | Annika Sorenstam-Voss | annika.sorenstam@ironbridgebiomed.net | |||
| Lakeshore Staffing Alliance | VND-142 | Ottoline Brannigan-Moss | ottoline.brannigan@lakeshorestaffingalliance.net | |||
| Northgate Elevator and Lift | VND-156 | Prudence Valeriano | prudence.valeriano@northgateelevator.net | |||
| Orchard Lane Grounds Care | VND-191 | Ephraim Dunmore | ephraim.dunmore@orchardlanegrounds.net | |||
| Pinewood Food Service Partners | VND-128 | Mateo Brandvold | mateo.brandvold@pinewoodfoodpartners.net | |||
| Redwater Imaging Parts | VND-198 | Cosima Lindqvist-Hart | cosima.lindqvist@redwaterimagingparts.net |
Also included
- Vendor services agreementThe agreement a vendor signs, with its price, term and the hospital's terms.
- Certificates running out
- Contract signedTells the compliance coordinator the moment a contract is signed so its certificates can be checked.
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